Area Coordinator
for each section heading.
Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail. Remove boilerplate etc.
We need to include all substantive info from the posting, but we can condense into lists while preserving detail. Must not lose specifics like percentages, specific duties, etc.
Let's extract.
About the role: from Brief Job Description paragraphs. Also maybe functional title? We'll include description of HHSC, mission, etc.
Responsibilities: Essential Job Functions list with percentages. Also maybe other duties like travel arrangements etc. We'll capture each bullet.
Requirements: Initial Screening Criteria (At least two (2) years’ experience in a professional support role.) Also maybe other requirements: Must pass fingerprint criminal background check, pre-employment drug screen, registry checks including CANRS, Nurse Aid, Medication Aide and Employee Misconduct, LEIE. Males 18-25 must be registered with Selective Service. All applicants must be at least 18 years of age. Waco and Terrell Center for Youth applicants must be 21 years of age (not relevant maybe). Flexibility in work hours may be required. Position may require overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Vaccines may be provided. If choose not to be immunized for influenza, may be required to wear mask and take other protective measures. Also Telework Disclaimer? Not needed. Also maybe "Active Duty, Military, Reservists, Guardsmen, And Veterans" encouragement but not a requirement. Also ADA Accommodations (not a requirement). Pre-Employment Checks And Work Eligibility: HHSC uses E-Verify, must bring I-9 documentation. Telework Disclaimer (contradicts earlier). We'll include relevant requirements.
Skills: Knowledge, Skills And Abilities (KSAs) list. Also maybe "Skilled in Microsoft office products." etc.
Benefits: comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Also link to Benefits of Working at HHS webpage (we can mention that).
Pay: Salary Range: $3,101.00 - $4,365.66, Pay Frequency: Monthly, Salary Group: TEXAS-A-13.
Schedule: Shift: Day, Additional Shift: Days (First), Telework: Not Eligible for Telework, Travel: Up to 10%, Full time, etc. Also maybe "Regular/Temporary: Regular". Also "FLSA Exempt/Non-Exempt: Nonexempt". But schedule section should include shift, telework, travel, full-time.
We must not include headings with filler like "commensurate with experience". Not present.
Now produce HTML.
We'll structure:
About the role
... paragraphs ...
Responsibilities
- ...
...
Requirements
- ...
...
Skills
- ...
...
Benefits
...
Pay
...
Schedule
...
Make sure to preserve details.
Let's craft About the role text: combine the brief job description paragraphs.
Original Brief Job Description:
"Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. Under direct supervision, the Administrative Assistant III - Area Coordinator position performs journey level administrative duties and/or technical program assistance work to support operations of the unit. Work involves establishing, tracking, and maintaining internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Serves as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Organizes and coordinates meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Handles travel arrangements, requests, and vouchers for reimbursement. Maintains structured and efficient filing systems to support easy retrieval and secure storage of documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular and solid attendance, will not involve remote or teleworking, and will be normal working hours. Performs other duties as assigned."
We can keep that as prose.
Now Responsibilities: Essential Job Functions list with percentages.
Let's extract each bullet:
- Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
- Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored.
- Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. 20% Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15%
Wait the formatting is messy. Let's parse:
The list appears:
"Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored.
Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. 20% Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15% Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment, determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process. 15% Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Facilitate communication before, during, and after events, providing documentation and follow-ups to support successful outcomes. Handles travel arrangements, requests, and vouchers for reimbursement. Monitor and initiate purchases of office supplies, training materials, conference registrations. 15% Gather, review, and analyze documents and data to provide technical assistance and administrative support. Prepares and routes reports and forms to Director and/or Area leadership to obtain approval, via electronic signature. Compiles and reviews studies and other documents to ensure quality, accuracy, and compliance with facility and department guidelines. Assist in compiling information for audits, compliance checks, and other reporting needs. 15% Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents. Manage incoming and outgoing communications by answering phone calls, distributing mail, and directing inquiries to appropriate personnel. Coordinate workflow between different organizational units, order office supplies and equipment, and ensure the office environment remains organized and functional. 15% Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (
for prose. We must preserve ALL substantive information; do not invent or summarize away detail. Remove boilerplate etc. We need to include all substantive info from the posting, but we can condense into lists while preserving detail. Must not lose specifics like percentages, specific duties, etc. Let's extract. About the role: from Brief Job Description paragraphs. Also maybe functional title? We'll include description of HHSC, mission, etc. Responsibilities: Essential Job Functions list with percentages. Also maybe other duties like travel arrangements etc. We'll capture each bullet. Requirements: Initial Screening Criteria (At least two (2) years’ experience in a professional support role.) Also maybe other requirements: Must pass fingerprint criminal background check, pre-employment drug screen, registry checks including CANRS, Nurse Aid, Medication Aide and Employee Misconduct, LEIE. Males 18-25 must be registered with Selective Service. All applicants must be at least 18 years of age. Waco and Terrell Center for Youth applicants must be 21 years of age (not relevant maybe). Flexibility in work hours may be required. Position may require overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Vaccines may be provided. If choose not to be immunized for influenza, may be required to wear mask and take other protective measures. Also Telework Disclaimer? Not needed. Also maybe "Active Duty, Military, Reservists, Guardsmen, And Veterans" encouragement but not a requirement. Also ADA Accommodations (not a requirement). Pre-Employment Checks And Work Eligibility: HHSC uses E-Verify, must bring I-9 documentation. Telework Disclaimer (contradicts earlier). We'll include relevant requirements. Skills: Knowledge, Skills And Abilities (KSAs) list. Also maybe "Skilled in Microsoft office products." etc. Benefits: comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Also link to Benefits of Working at HHS webpage (we can mention that). Pay: Salary Range: $3,101.00 - $4,365.66, Pay Frequency: Monthly, Salary Group: TEXAS-A-13. Schedule: Shift: Day, Additional Shift: Days (First), Telework: Not Eligible for Telework, Travel: Up to 10%, Full time, etc. Also maybe "Regular/Temporary: Regular". Also "FLSA Exempt/Non-Exempt: Nonexempt". But schedule section should include shift, telework, travel, full-time. We must not include headings with filler like "commensurate with experience". Not present. Now produce HTML. We'll structure:
About the role
... paragraphs ...
Responsibilities
- ... ...
Requirements
- ... ...
Skills
- ... ...
Benefits
...
Pay
...
Schedule
...
Make sure to preserve details. Let's craft About the role text: combine the brief job description paragraphs. Original Brief Job Description: "Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. Under direct supervision, the Administrative Assistant III - Area Coordinator position performs journey level administrative duties and/or technical program assistance work to support operations of the unit. Work involves establishing, tracking, and maintaining internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Serves as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Organizes and coordinates meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Handles travel arrangements, requests, and vouchers for reimbursement. Maintains structured and efficient filing systems to support easy retrieval and secure storage of documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular and solid attendance, will not involve remote or teleworking, and will be normal working hours. Performs other duties as assigned." We can keep that as prose. Now Responsibilities: Essential Job Functions list with percentages. Let's extract each bullet: - Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. - Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. - Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. 20% Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15% Wait the formatting is messy. Let's parse: The list appears: "Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. 20% Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15% Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment, determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process. 15% Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Facilitate communication before, during, and after events, providing documentation and follow-ups to support successful outcomes. Handles travel arrangements, requests, and vouchers for reimbursement. Monitor and initiate purchases of office supplies, training materials, conference registrations. 15% Gather, review, and analyze documents and data to provide technical assistance and administrative support. Prepares and routes reports and forms to Director and/or Area leadership to obtain approval, via electronic signature. Compiles and reviews studies and other documents to ensure quality, accuracy, and compliance with facility and department guidelines. Assist in compiling information for audits, compliance checks, and other reporting needs. 15% Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents. Manage incoming and outgoing communications by answering phone calls, distributing mail, and directing inquiries to appropriate personnel. Coordinate workflow between different organizational units, order office supplies and equipment, and ensure the office environment remains organized and functional. 15% Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (