Project & Document Controls Coordinator

About Our Client

The organization operates within the construction project management sector, focusing on delivering comprehensive project coordination and document control services. It addresses the challenge of managing extensive project documentation and controls, enabling project teams to concentrate on execution, client engagement, and field leadership. The organization supports efficient project delivery by ensuring accurate, compliant, and accessible project records throughout the project lifecycle.

About the Opportunity

The Project & Document Controls Coordinator role is responsible for providing essential administrative and project controls support to Project Management teams. This position centralizes the management of project documentation and information systems, facilitating smooth project workflows and accurate reporting. The role is critical in maintaining document integrity and supporting effective project communication, contributing directly to project success.

Responsibilities

• Manage project document control processes and maintain comprehensive project records.
• Coordinate the submittal process, including review, routing, tracking, and follow-up.
• Administer project management platforms such as Procore, SharePoint, and RMS.
• Maintain project filing systems, version control, and compliance with workflows.
• Generate project status reports and assist with executive reporting.
• Coordinate meeting documentation, action item tracking, and project communications.
• Support project closeout documentation and final record turnover.
• Perform additional duties as assigned.

Requirements

• High School Diploma required; Bachelor’s degree preferred in Construction Management, Business Administration, Engineering, Project Management, or related field.
• Minimum of 5 years’ experience in construction project coordination, document control, or project controls.
• Preferred Microsoft Certifications.
• Proficiency with Procore, RMS, SharePoint, Microsoft Office, and Adobe Acrobat.
• Strong organizational, communication, and document management skills.
• Ability to manage multiple workflows while ensuring accuracy and timeliness.
• Detail-oriented with a process-driven approach and strong technology skills.
• Willingness to travel up to 5% as needed.

Pay

The base salary range for this position is $80,000 to $100,000.

Benefits

Eligibility for a range of benefits including medical, well-being, financial planning, and short-term incentives.