Project Cost Administrator

Responsibilities

• Run spending and purchase order reports in SAP to capture project spending to date and open commitments
• Create and manage assets in SAP for capitalization at project completion, including: Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number
• Develop capitalization templates to assist engineers in allocating costs across various assets
• Generate SAP capitalization templates for streamlined data entry
• Cook up labor codes and superior work orders for projects requiring PM labor: Request labor codes from PP&E and create superior work orders in SAP
• Update Project Builder in SAP with labor codes and work orders
• Manage equipment disposal processes: Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP
• Distribute Noids via email and route PDRs through DocuSign for approvals
• Upload approved PDRs to Finance portals for asset removal from books
• Maintain and update Finance's quarterly B&A reports: Ensure engineers provide timely updates and assist with data entry as needed
• Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure
• Provide creative solutions for locating assets in SAP when disposal documentation is incomplete

Requirements

• Minimum of 3-5 years in project cost administration or similar role, preferably in a capital projects environment
• Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email)
• Strong analytical and organizational skills with exceptional attention to detail
• Able to collaborate effectively with engineers, finance teams, and other stakeholders
• Knowledge of asset management and disposal processes
• Bachelor's degree in Business, Finance, Engineering, or related field preferred