Project Cost Accounting Bookkeeper

Core responsibilities

• Accurately record and classify transactions; maintain a clean, organized general ledger
• Reconcile bank accounts, corporate cards, loans, and other balance-sheet accounts
• Investigate discrepancies, resolve duplicates, and obtain missing documentation
• Maintain electronic records of invoices, receipts, payments, and approvals
• Prepare recurring bookkeeping summaries and reports for management

Accounts payable

• Receive, review, code, and enter vendor invoices
• Verify invoices against purchase orders, receipts, or required approvals
• Schedule payments in line with vendor terms and cash-management priorities
• Reconcile vendor statements and resolve pricing or quantity issues
• Maintain vendor profiles, remittance details, and required tax documentation
• Maintain open purchase commitments and invoices awaiting approval

Accounts receivable and billing

• Help maintain the invoice log and cash application records
• Track outstanding receivables and flag past-due balances
• Apply customer payments accurately and keep backup documentation organized
• Handle basic billing questions and route complex issues appropriately

Project and job-cost accounting

• Ensure all transactions are coded to the correct customer, project, or account
• Review activity for completeness and escalate inconsistencies
• Maintain orderly records for project-related financials and support billing packages
• Track customer deposits and progress payments
• Maintain separation of direct project costs from general operating expenses

Payroll and employee expense support

• Collect and organize timekeeping data for payroll processing
• Cook up payroll inputs with the external payroll provider
• Maintain payroll files and supporting documentation
• Review employee expense reports for completeness and receipts
• Confirm proper documentation and coding of expenses
• Aid in compiling payroll and contractor documentation for external processing

Purchasing and inventory support

• Match purchase orders, vendor invoices, receipts, and payments
• Work with purchasing and operations to resolve quantity, price, or delivery variances
• Aid in inventory reconciliations and valuations
• Track customer-owned, consigned, or project-specific materials when required
• Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment
• Maintain fixed-asset records and depreciation schedules

Financial controls and compliance

• Follow established approval, purchasing, expense, and payment procedures
• Support segregation of duties and appropriate approval authority
• Protect confidential employee, customer, vendor, and company information
• Maintain records per retention requirements
• Support tax preparation, insurance audits, financial reviews, and external accounting requests
• Aid in documentation for government contracts, customer reviews, grants, or audits
• Identify control gaps, recurring errors, and process improvement opportunities
• Comply with confidentiality, cybersecurity, and export-control requirements