Bookkeeper / Project Accounting

About the role

LF Studios is seeking a Project Accounting Coordinator to support the financial management of our custom fabrication, exhibit, and experiential projects. This is a hands-on, in-office role based in Blue Ash, Ohio, ideal for someone who enjoys working with project teams, tracking costs, analyzing budgets, and ensuring financial accuracy throughout the lifecycle of complex, one-of-a-kind projects.

Responsibilities

• Monitor project budgets for labor, materials, and subcontracted services then reconcile those budgets with projected expenses for each variable.
• Review and code vendor invoices, purchase transactions, and employee expenses to the appropriate projects.
• Aid in job costing and project profitability analysis.
• Prepare weekly budget-versus-actual (delta) reports and be able to explain cost variances.
• Aid in Work-in-Progress (WIP) reporting and month-end close activities.
• Maintain accurate project financial records and supporting documentation.
• Work collaboratively with Project Managers to improve cost visibility and financial performance.
• Identify opportunities to improve accounting processes and internal controls.
• Support project closeout by ensuring all costs are captured prior to project closure.
• Support expense management using RAMP Financial or similar “Procure to Purchase” platforms.

Requirements

• Excellent communication and interpersonal skills and attention to detail.
• Minimum of 2 years of accounting, bookkeeping, or project support experience using QuickBooks Online.
• Strong Microsoft Excel skills, including formulas, PivotTables, and data analysis.
• Strong analytical and problem-solving abilities.
• Ability to successfully manage multiple priorities in a fast-paced environment.

Preferred Experience

• Experience with project accounting, job costing, manufacturing, construction, or other project-based businesses.
• Experience preparing budget-to-actual reports, variance analyses, or cost analyses.
• Familiarity with purchase orders, vendor management, and accrual accounting.
• Associate or bachelor’s degree in accounting or finance.

Growth & Opportunity

This role offers strong opportunities for professional growth as LF Studios continues to expand. You'll report directly to the Chief Financial Officer while gaining hands-on experience in project accounting, cost analysis, and financial reporting. As you develop within the organization, you'll have the opportunity to take on increased responsibility and play a larger role in supporting project and business performance.

About LF Studios

LF Studios (Formerly LifeFormations) is a design and specialty fabrication studio dedicated to telling stories, making people laugh, and creating lasting memories for the world's leading attractions, exhibits, branded spaces, and IP-based products. We specialize in animatronics, static figures, and specialty scenic.