Project Coordinator-Sensing & Communication Systems (REQ 329)

Job Summary

Applied Physical Sciences is seeking a Project Coordinator to support project planning, tracking, reporting, finances, deliverables, and risk management in a fast-paced environment focused on the research & development of advanced technologies.

Job Functions and Responsibilities

• Project Lifecycle & Planning: updating master schedules and tracking against deadlines, assisting in project planning, updating project management tools and associated tracking elements
• Delivery & Execution: tracking daily progress of project workstreams, helping to ensure team members meet milestones, preparing progress reports
• Resource & Financial Management: tracking project spending against budget, comparing actuals to forecasts, coordinating resources with stakeholders to ensure task completion
• Stakeholder & Team Communication: coordinating between project members and vendors or subcontractors, distributing progress updates to stakeholders, managing and distributing meeting minutes, tracking and communicating action items, facilitating communication among team members and stakeholders
• Risk & Change Management: conducting basic risk monitoring to identify financial, schedule, or technical variance from plan and alert project leadership to potential impacts

Required Skills and Attributes

• Bachelor’s degree with 2+ years of professional experience in project administration or a similar area, or an advanced degree (MBA or Masters) in project management
• Strong communication skills, proficient at active listening and conveying status updates to various stakeholders, able to interface effectively between technical staff and project leadership
• Experience maintaining a project schedule, proficient with project management software, experience tracking technical deliverables and managing project artifacts
• Experience leading project-related meetings and tracking work from others
• Experience identifying potential bottlenecks and other risks in project schedules
• Strong organization skills, note taking, and following up on actions
• Proficiency in MS Project, MS Excel, and MS PowerPoint
• Ability to work proactively and adapt in a cross functional, fast paced environment

Preferred Skills and Attributes

• Experience supporting project management in a technical or research & development environment
• Prior experience supporting DoD or acquisition projects
• Experience working in a dynamic, multidisciplinary engineering environment
• Professional certification: CAPM, DAWIA, or similar
• Experience in technical writing, system documentation & supporting new business proposals/bids
• Familiarity with engineering development, lifecycles and documentation standards
• Understanding of broader system integration, verification, and test planning processes
• Ability to manage multiple tasks and dynamically balance shifting priorities
• Detail oriented with the ability to prioritize and organize daily schedules
• Experience in Dynamics 365 Project Service Automation or Project Operations