Project Coordinator (Remote)

Responsibilities

• Cover daily activities supporting VA Product Teams, including scheduling meetings, preparing agendas, confirming attendance, and tracking action items.
• Serve as a central point of contact for collecting updates from stakeholders, POCs, and cross-functional teams.
• Maintain strong situational awareness—understanding the program landscape, roles, titles, expectations, and appropriate communication channels.
• Support multiple VHA Front Office products concurrently, prioritizing tasks effectively and adapting to shifting needs.
• Aid with VA PARS reporting, including gathering data, validating inputs, and preparing submission packets.
• Cook up updates with ProductVA and ensure information is accurate, complete, and aligned with program guidance.
• Collect and compile business metrics and operational indicators to support program management reviews and client reporting.
• Summarize project progress, key meeting points, risks, blockers, and upcoming milestones in clear, digestible formats.
• Draft high-quality written materials such as good news stories, project updates, talking points, and executive-level summaries.
• Facilitate discussions, guide stakeholders through agenda topics, and ensure decisions and follow-ups are documented.
• Demonstrate excellent customer service when interacting with VA clients, government counterparts, vendors, and internal teams.
• Communicate professionally using correct titles, levels of formality, and audience-appropriate messaging.
• Manage version control, documentation libraries, and shared content repositories according to HTMS and GovCIO standards.
• Ensure meeting minutes, action items, and follow-ups are captured, distributed, and tracked to completion.
• Support program audits and compliance checks as needed.

Qualifications

• Bachelor's with 10 years (or commensurate experience)
• Strong situational awareness: understands context, stakeholders, hierarchies, and appropriate communication etiquette.
• Outstanding organization and attention to detail, ensuring high accuracy in all documentation and coordination tasks.
• Customer service mindset, with professionalism in interactions and responsiveness to both internal and external needs.
• Facilitation skills, including leading calls, guiding conversations, and ensuring productive and well-structured discussions.
• Ability to multi-task across competing priorities, supporting multiple products simultaneously.
• Experience with VA programs, VA PARS reporting, or federal contracting environments preferred.
• Proficiency with MS Teams, SharePoint, Outlook, and project tracking tools.

Preferred Skills And Experience

• Experience with VA programs, VA PARS reporting, or federal contracting environments preferred.

Posted Salary Range

USD $95,000.00 - USD $105,000.00 /Yr.