Project Coordinator II, Digital Learning Innovation Lab

About the role

The Digital Learning Innovation Lab (iLab) in the Division of Digital Learning (DDL) is seeking a Project Coordinator II. This position works directly with the iLab Director to manage and support digital learning initiatives and events, collaborating with faculty, staff, and external partners.

Responsibilities

• Coordinate the day-to-day planning and implementation of iLab projects, pilots, and initiatives by developing and maintaining timelines, work plans, task lists, deliverables, and project workflows.
• Maintain and support project management tools, data tracking systems, shared records, and related digital resources used to coordinate iLab work.
• Create, organize, and maintain comprehensive project documentation, including project plans, meeting notes, status updates, process guides, records, and closeout materials.
• Generate, track, and report project data; support assessment and decision-making through timely reporting; and document or refine procedures that improve consistency, efficiency, and continuity across iLab operations and initiatives.
• Support Educational Technology Council governance activities and the educational technology life cycle by coordinating pilot-related workflows, communications, logistics, documentation, and follow-up.
• Provide administrative and operational support for iLab activities, including scheduling, meeting logistics, event coordination support, record maintenance, and other routine operational tasks that contribute to efficient unit operations.
• Assist with related internal processes and paperwork as needed to support project continuity and organizational needs.
• Perform other related duties as assigned in support of the goals, priorities, and evolving work of the iLab and Digital Learning.

  Qualifications

  • Bachelor's or Master's degree and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
  • Experience coordinating or leading technology-related projects, pilots, or implementations from planning through execution and assessment.
  • Demonstrated ability to manage multiple projects simultaneously, including overseeing timelines, deliverables, stakeholder communications, and project risks.
  • Experience supporting the evaluation, implementation, or administration of technology solutions, software platforms, or educational technologies.
  • Proven success developing and improving business processes, workflows, or project management practices to enhance operational effectiveness.
  • Ability to collaborate effectively with cross-functional teams and build productive partnerships with internal and external stakeholders.
  • Background in higher education, instructional technology, digital learning, academic support, or a related environment.
  • Familiarity with emerging technologies, including AI-enabled tools, and their application to improve productivity, collaboration, or digital learning initiatives.