Project Coordinator (Events)

About Nteractive Location: Remote, East-Coast USA At Nteractive, we bring experiences to life. We are a global events and communications agency delivering unforgettable experiences for some of the world's leading technology and lifestyle brands. From flagship conferences and product launches to incentive programmes, exhibitions, digital campaigns and internal communications, we create experiences that connect people and inspire action. As our US team continues to grow, we're looking for an organised, proactive and detail-oriented Project Coordinator to support the delivery of world-class events across a portfolio of global client accounts. This is an excellent opportunity for someone with early-career event experience who is looking to develop their project management skills within a fast-paced global agency environment. About The Role As a Project Coordinator, you'll provide essential project management, administrative and logistical support across multiple events and client programmes. Working closely with Project Managers, Producers and wider delivery teams, you'll help keep projects organised, on schedule and running smoothly. You'll play a critical role in maintaining project documentation, coordinating event logistics, supporting client communications and ensuring the highest standards of delivery throughout the event lifecycle. This role is ideal for someone who enjoys working in a fast-moving environment, thrives on organisation and is passionate about delivering exceptional experiences. What you'll be doing Project Coordination & Administration Own and maintain key project documentation including timelines, running orders and status trackersSupport Project Leads and Producers with day-to-day project administrationSchedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action itemsAssist with the creation and coordination of post-event reports, debrief documents and client feedback analysisEnsure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards Event Logistics Coordinate crew logistics across multiple projects and eventsManage freelancer onboarding and contracting processesArrange and communicate crew travel, accommodation and event logisticsCompile and distribute detailed crew joining instructions and event informationSupport onsite planning and operational readiness activities Client & Supplier Support Deliver exceptional customer service to clients, suppliers and internal stakeholdersBuild positive working relationships across project teamsSupport venue sourcing, supplier research and proposal development activitiesAssist with supplier RFP processes and client response documentationEnsure communications are clear, professional and timely Continuous Improvement Follow and contribute to the Nteractive Project Management FrameworkProactively identify opportunities to improve processes and efficienciesLearn from project feedback and event outcomes to continually strengthen delivery standardsSupport compliance with company policies, information security requirements and operational procedures What you will bring 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiencesStrong administrative and organizational skills within a fast-paced environmentExcellent attention to detail and ability to manage multiple priorities simultaneouslyStrong written and verbal communication skillsA proactive, solutions-focused approach with a strong customer-service mindsetAbility to work collaboratively across teams and build effective working relationshipsIntermediate to advanced Microsoft Excel and PowerPoint skillsStrong overall technology proficiency and confidence working with project management systemsPassion for events and a desire to build a long-term career in event delivery and project management Why you'll love working here Work with globally recognized technology and lifestyle brandsBe part of a collaborative and supportive global teamGain exposure to large-scale conferences, exhibitions and live experiencesLearn from experienced event professionals and develop your project management careerOpportunity for international travel and onsite event experienceJoin a growing agency where your development and progression are genuinely supported Benefits PTO – 20 days plus public holidays Summer Hours Birthday Day Off 401k – access to fund for employee contributions Health Care – employee cover and dependent cover offered Dental & Vision Life Insurance Health Advocacy Program Wellbeing & Inclusion Initiatives including access to an EAP Family Leave & Adoption Assistance Rewards & Recognition incentives Volunteering Day Cell & Wi-Fi allowance Generous Talent Referral Scheme Time Off in Lieu Additional Requirements Remote-based within the United StatesAbility to travel domestically and internationally throughout the yearAbility to work across time zones as requiredSuitable home working environmentMinimum broadband speed: 25MB download / 2MB upload Compensation $55,000 – $65,000 Compensation is determined based on factors such as geographic location, skills, education, experience, and its relationship to the compensation of current team members in similar positions. If you're highly organized, passionate about events, and looking to grow your career within a global agency delivering exceptional experiences, we'd love to hear from you. For further details contact careers@nteractive.com.