Project Coordinator (Design & Fire Systems Operations)

Job Summary

With over 145 years of experience, Ahern is a leading mechanical and fire protection contractor known for its commitment to quality, innovation, and employee support. We are currently seeking a Project Coordinator (Design & Fire Systems Operations) in Chicago, IL.

Responsibilities

• Aid in the creation, tracking, and monitoring of Foreman Packs and technician packets for field deployment.
• Track project milestones and ensure deadlines are met for submittals, O&M manuals, inspections, and other project deliverables.
• Support the Design, Project Management, and Sales team by gathering, organizing, and maintaining accurate project documentation and information.
• Participate in job scope, project status, and weekly progress meetings, including facilitating meetings when needed and documenting meeting minutes.
• Provide project-specific information and updates to internal teams and customers.
• Aid in obtaining information from local municipalities, authorities having jurisdiction (AHJs), and other external stakeholders.
• Ensure project records, documentation, and tracking systems remain accurate and up to date.
• Respond effectively to changing priorities and a variety of non-recurring assignments while maintaining organization and attention to detail.

Requirements

• A completed Associate's degree in an administrative, business, or related program and/or three to five years of administrative support or project coordination experience, preferably within the construction, mechanical contracting, or fire protection industry.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
• Strong proficiency in Microsoft Office Suite.

Qualifications

• Completed Associate's degree in an administrative, business, or related program.
• Three to five years of administrative support or project coordination experience, preferably within the construction, mechanical contracting, or fire protection industry.

Benefits

• Top-tier benefits including a 401(k) match and health benefits.
• Incentive programs to share a portion of our profits with employees.
• Generous paid time off and parental leave.
• Mental health resources and wellness programs.
• Professional growth opportunities such as education assistance and training programs.

Pay and Schedule

Estimated compensation ranges from $28.00 to $35.00 per hour, with final offers based on education, experience, qualifications, and internal equity.

Schedule

Hybrid and flexible scheduling options available to fit your needs.