Project Coordinator (Construction)

About the role

River Cities Engineering is seeking a Project Coordinator to support the successful execution of electrical construction projects throughout their lifecycle.

Responsibilities

• Support project setup activities in project management and accounting software systems.
• Cook up, track, maintain, and distribute project documentation throughout the project lifecycle, including RFIs, exhibits, drawings, specifications, addenda, contract completion, change orders (CO), closeout documentation, project control records, and other related documentation ensuring accurate filing, distribution, and maintenance within project and document management systems.
• Coordinate the submittal process, including requesting, receiving, processing, tracking, and uploading submittals and related documentation into project management systems.
• Prepare and maintain project reports, logs, correspondence, and WIP reports for active projects.
• Aid with invoice review and billing preparation activities.
• Maintain accurate and up-to-date project records in Rivet, including manpower data and other project information, escalating discrepancies or project-critical issues as needed.
• Support coordination among Project Managers, field teams, foremen, project supervisors, vendors, and other stakeholders by facilitating communication, maintaining project contact information, and promoting effective information flow throughout the project lifecycle.
• Support formal project meetings. Coordinate scheduling, prepare correspondence and reports, attend meetings, and maintain documentation for turnover, preconstruction, review, WIP, closeout, and other required activities.
• Cook up vendor orders, rentals, deliveries, and site access needs in accordance with project requirements and established procedures.
• Cook up and track material, equipment orders, permits, and inspections, proactively communicating status updates, delays, and potential issues as appropriate.
• Track and maintain current insurance certificates, bonds, certified payroll records, safety documentation, and other compliance-related documents to support project and contractual requirements.
• Cook up and support project closeout processes, ensuring required closeout documentation is organized, complete, and submitted in a timely manner.
• Communicate and collaborate professionally with Project Managers, field personnel, subcontractors, vendors, customers, coworkers, and other project stakeholders to support successful project outcomes.
• Understand and apply all job-related instructions, training materials, and technical documents, which are provided in English. Use of agreed-upon translation methods or accommodation may be permitted to ensure safe and effective job performance.
• Represent the company in a positive and professional manner. Maintain a professional appearance and comply with company dress, grooming, hygiene, and safety standards.
• Perform other duties as assigned.

Qualifications

• Valid driver's license and ability to travel to project sites and other business locations as needed.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Able to accurately obtain, upload, organize, and maintain project drawings, specifications, and related documentation following established procedures and processes.
• Possess strong communication skills with a high level of professionalism, customer service, and tact.
• Able to organize and prioritize multiple tasks, manage competing deadlines in a fast-paced environment, and maintain a high degree of accuracy and attention to detail in a fast-paced environment.
• Able to work independently on routine administrative and project coordination tasks in a fast-paced environment, appropriately seeking guidance for complex, non-routine, or project-critical matters.
• Able to maintain confidentiality and handle sensitive project information appropriately.