Project Coordinator, Construction

Responsibilities

• Work closely with Pre-Construction, Construction, Real Estate, Finance and Legal teams to ensure tasks are completed accurately, on time, and within scope.
• Recommend process improvements to support all goals and objectives in accordance with the strategic plan.
• Cook up deliverables with all levels of management, act as a liaison across functional areas, and coordinate with General Contractors and vendors to circulate information.
• Provide conflict resolution and account reconciliation.
• Coordinate project activities within the assigned Regions, including organizing and maintaining applicable forms, and partnering appropriately in the approval process by identifying and responding to problems.
• Distribute project plans, schedules, and budgets.
• Coordinate internal resources and third-party vendors for project execution.
• Track project progress and ensure timely completion of deliverables.
• Identify potential risks or issues and escalate them as needed.
• Partner with Administrative Project Supervisor to maintain comprehensive project documentation and ensure all files are up to date and in accordance with all applicable laws and regulations.
• Aid in the submittal of contracts, amendments, change orders, design exchanges and purchase orders.
• Organize and maintain project files, contracts, permits, insurance certificates, and compliance documentation for project closeout.
• Support budget tracking by compiling costs, invoices, and purchase orders; assist with billing and draw requests.
• Partner with Administrative Project Supervisor to develop, implement and modify process and procedure documentation according to evolving needs across functional areas.
• Maintain daily communication with the General Contractors and vendors to facilitate timely completion of new projects.
• Proactively identify potential delays and escalate issues to the appropriate parties.
• Partner with Administrative Project Supervisor to serve as a resource to other cross-functional areas and provide appropriate solutions by coordinating with the regional development teams.

Qualifications

• Typically requires a high school diploma and 2-4 years of experience or Bachelor’s degree and 0-2 years of experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams); experience with Adobe software is a plus.
• Excellent organizational skills and attention to detail with ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• Team-oriented with a proactive and flexible mindset.
• Ability to read basic construction documents (plans and specs) is a plus.