Project Coordinator – Construction and Facilities

Responsibilities

• Work with Director of Construction and Facilities to create work plans, manage documents, and manage deliverables.
• Set up and maintain project folders & cloud filing system (SharePoint, project management software, database, etc.).
• Support recordkeeping, reporting, and organization of operational documents and spreadsheets.
• Maintain and update project pay applications and facilities invoices.
• Aid in monthly invoice for construction and facilities projects.
• Assist with management and internal communication of parishes, project consultants, and other stakeholders.
• Track action items and follow up on active projects using spreadsheets, project management software and other project tools.
• Ensure projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
• Work with Construction and Facilities team and customers on concerns with projects.
• Assists with the closeout and O&M packages as projects are completed.
• Coordinate and organize project activities as assigned.

Requirements

• Work with Director of Construction and Facilities to create work plans, manage documents, and manage deliverables.
• Set up and maintain project folders & cloud filing system (SharePoint, project management software, database, etc.).
• Support recordkeeping, reporting, and organization of operational documents and spreadsheets.
• Maintain and update project pay applications and facilities invoices.
• Aid in monthly invoice for construction and facilities projects.
• Afford assistance with management and internal communication of parishes, project consultants, and other stakeholders.
• Track action items and follow up on active projects using spreadsheets, project management software and other project tools.
• Ensure projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
• Work with Construction and Facilities team and customers on concerns with projects.
• Assists with the closeout and O&M packages as projects are completed.
• Coordinate and organize project activities as assigned.

Essential Functions

• ADA Minimum Qualifications
• Education: Associate's degree or additional relevant experience
• Experience: Minimum of four (4) years in an administrative role, Experience in project coordination preferred
• Licenses and Credentials: Reliable transportation, Valid driver license, Valid Vehicle Insurance Preferred
• Knowledge and Skills: General operations knowledge to plan, organize, and control resources, procedures, and timing for an administrative department, Ability to learn order of construction from planning and pre-construction to construction and close out, Ability to work in a pleasant and professional manner, possessing exceptional interpersonal and communications skills and focused on projects, cost documentation and scheduling, Strong organizational skills, Strong time management skills, Strong coordination and communication skills, Knowledge of knowledge of Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.), Ability to establish and maintain effective working relationships with staff suppliers, vendors and the general public, Ability to communicate clearly and effectively, Ability to meet all the physical requirements of the position, with or without accommodations, Works well under pressure, Ability to make quick decisions independently, Working conditions are primarily in office conditions with occasional work outdoors with exposure to temperature extremes, dust, dirt, grease, and noise, Must be detail oriented, organized, self-motivated, work well independently and on a team, Must have good written and verbal skills, Must have good critical thinking and problem-solving skills.