Facility and Construction Project Coordinator

Essential Job Functions

• Aid in the proper care, repair, and maintenance of NVIH facilities, parking area, and landscaping.
• Work with NVIH staff, contractors/subcontractors on scheduling and coordinating repairs, installations, small construction remodeling, grounds improvements, and maintenance projects.
• Respond to NVIH Maintenance Ticket Request System inquiries.
• Test or calibrate components and equipment, following manufacturers' manuals and troubleshooting techniques, using hand tools, power tools, or measuring devices.
• Identify non-ADA complaint areas, openings, paths of travel and other elements to renovate and bring up to compliant standards.
• Inspect the facilities for general building health, conducting hazard assessments and making recommendations to maintain a clean and safe facility.
• Maintain and update Facility Project Plan, monitoring progress of small to moderate projects, providing guidance to Facility Technicians when necessary.
• Assist in project planning, budgeting, and identification of resources needed.
• Create schedules and project timelines, and ensure that deadlines are met.
• Coordinate and monitor the efforts and technical performance of all parties involved in the project, including clients, architects, contractors, subcontractors, and laborers.
• Monitor the progress of the construction activities on a regular basis and hold regular status meetings with the project team.
• Maintain strict adherence to budgetary guidelines, quality standards, and safety regulations.
• Perform risk management to minimize project risks by identifying and escalating any potential issues or roadblocks to the successful completion of the project.
• Prepare, review, and update project documentation, including contracts, permits, and technical reports.
• Provide routine reports to Chief Executive Officer and Chief Operating Officer on progress of all NVIH Facilities and Construction Projects.

Construction Coordination

• Assist in project planning, budgeting, and identification of resources needed.
• Create schedules and project timelines, and ensure that deadlines are met.
• Coverage of construction activities, ensuring compliance with project plans and company policies.
• Communicate with project stakeholders, contractors, and other relevant parties to keep them informed of progress and any changes.
• Maintain strict adherence to budgetary guidelines, quality standards, and safety regulations.
• Perform risk management to minimize project risks by identifying and escalating any potential issues or roadblocks to the successful completion of the project.
• Prepare, review, and update project documentation, including contracts, permits, and technical reports.
• Assist in the close-out of completed projects, including finalizing paperwork, passing on warranty information, and facilitating project reviews.
• Maintain and update Construction Project Plan, monitoring progress, adjusting as necessary, ensuring all construction projects are appropriately monitored to complete on time and within budget.

Qualifications

• Bachelor's degree with three (3) years experience or Associates degree with six (6) years experience; degree in project management, building science, construction management or relevant field.
• PMP or equivalent certificate highly preferred.
• Three (3) years of required experience must be in practical maintenance.
• Organizational skills to manage and oversee various aspects of construction projects from start to finish effectively.
• Technical knowledge in construction and understanding of blueprints, plans, and construction methods to ensure projects meet industry standards, including but not limited to ADA in healthcare settings.
• Interpersonal skills to liaise effectively with clients, contractors, architects, and other stakeholders involved in the project.
• Strong problem-solving skills to deal with any potential issues that may arise during the construction project.
• Excellent written and verbal communication skills to coordinate between various stakeholders and to clearly relay information, including facilitating meetings and public speaking.
• Time management skills to ensure that construction projects are completed within the given time frame.
• Decision-making abilities to make critical decisions related to project planning and execution.
• Work independently under limited supervision.
• Strong organizational, problem-solving and analytical skills with acute attention to detail with spatial awareness of complex matters.
• Working knowledge of Microsoft Office Suite, including the ability to write and run reports and manage a calendar.
• Reliable transportation and ability to engage in regular attendance; travel to other sites as assigned.
• Valid California driver's license.
• Due to insurance purposes must be 21 years old or older as well as clean DMV report and insurable by NVIH in auto insurance carrier.
• Must have experience operating power tools, i.e., leaf blower, hedge trimmer, etc. and follow all CalOSHA guidelines in operating such equipment.