Project Coordinator/ Facilities/ Construction

About the role

Perform diverse administrative duties to support the Facilities Management Asset Renewal. Set-up construction project files, maintain files from Pre-Construction through Close-Out. Set-up construction email folders, maintain and respond as needed. Responsible for Asset Renewal email folder. Maintain electronic project documents in MHS V:Drive and Procore, project management software. Perform contract development through execution process. Prepare service requests and work orders for Facilities Management. Preparation of Invitation to Bid for FF&E Projects. Collaborate with vendors from confirmation of bidding through creating the bid comparison sheet to provide Procurement for project award. Generate contracts and purchase orders, input information into Peoplesoft for routing approval. Created a system to establish, generate and maintain Master Agreements for MHS approved preferred vendors. Assist Project Manager as directed in requested tasks daily. Reconcile project costing by maintaining BAR Report. Close contracts and purchase orders for the project as directed by the Project Manager. Schedule and attend meetings and generate/distribute minutes to all project team members. Assist with an 11-month walk-through, creating meeting minutes and maintaining a punch list. Assist with compilation of project closeout information. Responsible for receiving inventory for Purchase Orders. Keep the Project Manager and other team members informed about the administrative status, project status, and any issues that may have an impact on the students and staff.

Responsibilities

• Set-up construction project files, maintain files from Pre-Construction through Close-Out
• Maintain construction email folders, respond as needed
• Prepare Asset Renewal email folder
• Maintain electronic project documents in MHS V:Drive and Procore
• Develop and execute contracts
• Manage service requests and work orders
• Create Invitation to Bid for FF&E Projects
• Collaborate with vendors throughout the bidding process
• Generate and route contracts and purchase orders
• Create and maintain Master Agreements for preferred vendors
• Assist Project Manager with daily tasks
• Reconcile project costing and maintain BAR Report
• Close contracts and purchase orders as directed
• Schedule and attend meetings, generate and distribute minutes
• Support 11-month walk-through, create meeting minutes and maintain a punch list
• Aid in project closeout information compilation
• Receive and manage inventory for Purchase Orders
• Inform Project Manager and team members of administrative and project status

Requirements

• Minimum 3 years of experience in construction and project coordination
• Reliable and dependable attendance critical due to project deadlines
• Ability to work onsite in Hershey M-F, 8:00 am – 4:30 pm (30 minutes lunch)
• No remote work allowed
• High integrity and ability to serve as a role model to children
• Willingness to obtain required clearances (Child Abuse, fingerprinting, PA State Police, TB test, and drug test)

QualificationsKnowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Proficiency in Adobe Pro and Teams

SkillsProject management

Contract development and execution

Vendor collaboration

Document management

Meeting organization

Inventory management

Communication and reporting

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan

Pay

$28 - $30 per hour

Schedule

Onsite every day, M-F, 8:00 am – 4:30 pm (30 minutes lunch)

Company Information

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.