Project Coordinator - Business Systems

Coffman Engineers serves as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. We create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control engineers, as well as project/construction managers and professionals in a variety of specialty services.

About the role

We’re seeking a Project Coordinator to support our Business Systems team. This role blends project coordination with hands-on platform support across Microsoft-based tools, including Azure DevOps, Outlook/Teams, OneNote, AI-assisted meeting tools, and Microsoft Dynamics. This role reports to the VP of Business Systems and is centered around DevOps/helpdesk tracking, meeting scheduling and documentation, stakeholder coordination, and administrative support across CRM/Customer Engagement, Dynamics Finance & Operations, our Learning Management System, and reporting tools.

Responsibilities

• Maintain Azure DevOps and helpdesk tracking for internal projects; collect initial requirements, monitor action items, status updates, and milestone progress.
• Coordinate Outlook/Teams meetings, manage logistics, keep meeting notes, follow-up on tasks, and organize documentation.
• Support with tracking and coordination of Microsoft Finance and Operations Licenses.
• Support AI-assisted meetings by using Teams/Copilot recap capabilities to help organize summaries and action items for follow-up.
• Provide administrative and functional support in Microsoft Dynamics and related platforms, including user setups and tickets.
• Assist with managing consultant budgets, schedules, task tracking, and follow-up.
• Support departments across the company with our Learning Management System, including the preparation and loading of content.
• Partner with cross-functional stakeholders to communicate updates, support project follow-through, and help keep department work moving smoothly.

Requirements

• 2+ years of relevant experience in project coordination, business systems support, operations support, or a similar role with both administrative and technical responsibilities.
• Strong organization, communication, and follow-through, with the ability to manage multiple priorities and keep projects/documentation on track.
• Familiarity with Microsoft 365, Azure DevOps or similar tracking tools, and enterprise platforms such as Microsoft Dynamics preferred.

Pay

$58,000–$70,000 per year. This position is not eligible for sponsorship.

Benefits

• Excellent salary and comprehensive benefits package, including eligibility for annual discretionary bonuses.
• Opportunities for individually tailored professional and technical advancement as well as personal growth.
• Professional office environment with a collaborative team.