Project Coordinator - Business Operations

About the role

The Project Coordinator is an important member of the administrative unit within the Business Operations Division of the Pima County Health Department, helping support the daily operational needs that keep Health Department divisions running smoothly.

Responsibilities

• Providing outstanding customer service for internal and external customers.
• Processing IT related purchase requests for internal customers and maintaining an inventory of hardware and software.
• Processing motor pool and fleet vehicle requests, maintaining and updating maintenance and mileage logs, and completing the safety reports and mileage reports.
• Updating the Health Department Intranet page and Business Operations SharePoint site.
• Tracking motor pool driver authorization forms and ensuring staff are up to date on training and required forms.
• Updating relevant Health Department Policies and Procedures related to information technology, fleet and motor pool, and any related business processes.
• Updating Health Department forms related to hardware and software purchases, fleet and motor pool vehicle usage, and any other necessary forms.
• Maintaining email inboxes.
• Serving as an Authorized IT Purchaser for the Health Department processing purchase requests and ensuring compliance with IT Purchasing policy and procedure.
• Serving as the liaison between internal Health Department Customers and the Fleet Services Department.
• Serving as the liaison between internal Health Department customers and the Information Technology Department.
• Serving as the liaison between internal Health Department customers and other departments such as Facilities Management and Project Design and Construction.

Qualifications

• Bachelor’s degree from an accredited college or university with a major in a program-related field as defined by the department head at the time of recruitment AND one year of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit, or a related field as determined by the department head at the time of recruitment.
• One year of experience with Pima County in an Administrative Specialist III or related position as determined by the department head at the time of recruitment.

Preferred Qualifications

• Minimum one (1) year experience performing purchasing tasks such as processing requisitions, purchase orders, invoices, receivers, and or relieving encumbrances.
• Minimum one (1) year experience conducting and maintaining inventories.
• Minimum two (2) years experience providing clear, concise, and professional communication with internal customers, interdepartmental colleagues, and senior leadership.
• Minimum one (1) year experience processing motor pool and or fleet vehicle rentals.
• Experience with/knowledge of Excel, specifically experience using filters, formulas (IF, Vlookup, Xlookup, and True/False statements), and Pivot Tables.