Project Coordinator

Compensation: $45-$55 per hour

About the role

Join a leading AI lab's cutting-edge GenAI team and contribute to the development of advanced AI systems. We are seeking an organized and proactive Project Coordinator to support AI research, training-data initiatives, and operational programs. In this role, you will serve as an important coordination point between program leadership, research teams, and a growing network of domain experts.

Responsibilities

• Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track.
• Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions.
• Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale.
• Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required.
• Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders.
• Assist research and product teams in developing, documenting, and refining project processes and guidelines.
• Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them.
• Track project milestones, deliverables, and operational metrics using tools such as Google Sheets and Microsoft Excel.
• Maintain accurate project documentation and ensure timely follow-up across teams.
• Adapt processes and priorities as project requirements evolve.

Requirements

• Must be based in the United States.
• STEM background strongly preferred.
• 3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration.
• Experience coordinating large teams or complex, multi-stakeholder projects.
• Hands-on exposure to AI training-data, human-data, machine learning, or AI research projects is highly desirable.
• Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage.
• Experience supporting AI or data programs within technology-driven organizations is preferred.

Skills

• Strong data-management skills, including proficiency with Excel and SQL.
• Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams.
• Strong organizational, analytical, and problem-solving abilities.
• Demonstrated ability to lead, coordinate, or manage large groups effectively.
• Excellent written and verbal communication skills.
• Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment.