Project Coordinator

Job Summary

The Project Coordinator plays a critical role in supporting the growth of the sales team by ensuring the successful execution of projects and maintaining efficient internal processes.

Duties And Responsibilities

• Support Sales Engineers with project execution, including order processing and coordination with vendors and customers
• Manage multiple projects simultaneously, tracking equipment, deliveries, and key milestones to ensure timely completion
• Process customer purchase orders and generate corresponding vendor orders with accuracy and efficiency
• Maintain accurate, organized, and up-to-date project documentation in SharePoint and internal systems
• Monitor project progress and financial performance, proactively adjusting to ensure delivery on time and within budget while maintaining high customer satisfaction
• Cookservice and technical support during project start-up and throughout the warranty period
• Build and maintain strong relationships with vendors and customers, providing ongoing support as needed
• Prioritize workload effectively, balancing multiple deadlines without compromising quality
• Collaborate with cross-functional team members while adhering to established processes and workflows to ensure consistency and operational efficiency

Required Qualification

• U.S. Citizenship or Permanent Resident (Green Card holder)
• Associate degree + relevant experience, or High school diploma + 2–5+ years of industry experience (HVAC or construction companies)
• Strong organizational and multitasking skills
• Attention to detail (orders, tracking, documentation)
• Experience in project administration, project accounting, scheduling, and scope management
• Proficiency in tools such as MS Excel, SharePoint and Trello or similar
• Clear communication with vendors, customers, and internal teams

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with matching and profit sharing
• Generous Paid Time Off (PTO)
• Competitive salary with performance-based incentives
• Opportunities for professional development and continuous learning
• Collaborative, growth-oriented team culture
• Employee Assistance Program

About the Company

• Critical Systems LLC is an Equal Opportunity Employer