Project Coordinator

Key Responsibilities

• Aid the Project Management team in managing construction project processes and procedures.
• Prepare permit pull packages and coordinate with government agencies and clients during the permit process.
• Support preconstruction requirements and coordinate between field and office per Project Manager direction.
• Maintain continuous communication with Project Managers, Superintendents, and client construction teams.
• Participate in weekly project meetings and provide weekly status reports to the Senior Project Manager.
• Assist with project logistics, scheduling coordination, and field-office communication.
• Ensure client needs are met in a timely, cost-effective, and customer-service-oriented manner.
• Provide support to upper management as needed.
• Set up and maintain project tracking reports and logs in AutoDesk and client software platforms.
• Maintain project logs including timelines, submittals, observations, RFIs, and document tracking.
• Ensure submittals are obtained, processed, and approved in time to meet schedule deadlines.
• Perform data entry for vendors, subcontractors, and subcontracts (Sage/Timberline experience a plus).
• Manage document control for drawings, specifications, RFIs, and revisions, including printing and maintaining current plan sets for subcontractor use.
• Upload and maintain all project drawings, specifications, and documentation on client portals, local servers, and AutoDesk.
• Submit RFIs in client software and archive all RFIs and backup attachments in AutoDesk.

Qualifications And Preferred Education

• 2+ years of experience in construction project coordination or similar role.
• Associate or bachelor’s degree in construction management, Engineering, or related field, preferred.
• Strong organizational and time management skills.
• Proficiency in AutoDesk, MS Office Suite, and client portal systems.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.