Project Coordinator

About the role

The Project Coordinator provides overall administrative support to project teams for day-to-day activities. The position includes assisting with project startup and closeout tasks, establishing document control and archiving procedures, ensuring regulatory compliance, coordinating onboarding of team members and external stakeholders, managing subcontractors and vendors, processing invoices, handling union employee onboarding and timekeeping processes, administering drug tests, certifying payroll, managing accounts receivable and client billing, and performing general office management tasks.

Responsibilities

• Assists project team with project startup/close out tasks including office mobilization and demobilization.
• Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.
• Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.
• Covers subcontractor files, subcontracts, change orders, preliminary notices, lien waivers, and other project related compliance.
• Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.
• Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.
• Ensures subcontractor and vendor is in compliance as required by the project and standard best practices.
• Aids in the administration of drug testing requests, coordinating with the drug testing vendor.
• Administers drug testing requests, coordinating with the drug testing vendor.
• Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.
• Manages monthly accounts receivable and client billing, working closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.
• Assists in preparing monthly client billings if a Project Accountant is not assigned.
• Affords assistance with jobsite office set up and vendor services management.
• Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.
• Distributes and prepares incoming and outgoing mail /packages.
• Promotes sustainable practices in partnership with Webcor’s Sustainability department.
• Promotes safety during the performance of all daily project responsibilities.

Requirements

• Adept in learning new software quickly.
• Familiarity with database information flow/costing software preferred.
• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with Workday and/or CMiC and/or Textura is a plus.
• Experience utilizing LCP Tracker is a plus.

Qualifications

• High School diploma or equivalent GED required.
• Two years’ work experience, preferably in the construction or accounting field.
• Prior experience in document control on public works projects, including performing certified payroll a plus.

Skills

• Adept in learning new software quickly.
• Familiarity with database information flow/costing software preferred.
• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with Workday and/or CMiC and/or Textura is a plus.
• Experience utilizing LCP Tracker is a plus.

Benefits

Webcor offers a range of benefits including health insurance, retirement plans, paid time off, and more. Specific details can be found in the employee handbook.

Pay

Range of base pay is $38/hr-$42/hr. Actual pay is based on individual skill level and experience.

Schedule

Full-time position with flexible scheduling to accommodate project needs.