Project Coordinator

Core Responsibilities / Day-to-Day

• Review new projects and bids as they come into the organization.
• Set up new projects in the company's CRM/project management system in a timely manner.
• Review project drawings, specifications, and bid documentation to identify and organize relevant information.
• Download and organize project drawings and documentation, including breaking out the electrical-related portions of drawings when needed.
• Enter key project information into the CRM/PM system, including:
  • Job name
  • Job location
  • Customer / company being quoted
  • Drawings
  • Specifications
  • Other relevant bid information
• Coordinate and prepare project submittals.
• Send submittals to the appropriate parties and track required follow-up.
• Potentially send requests for quotes to vendors based on project requirements.
• Help ensure vendor quotes are obtained and submitted within the applicable timeframe, particularly given that vendor quotes are generally valid for approximately 30 days.
• Support the project team by keeping project information organized and up to date.
• Learn the company's submittal process and provide backup support to other team members.
• Coordinate closely with project managers, sales, vendors, and other internal stakeholders.
• Maintain accuracy and organization across multiple projects moving through the quoting process.

Location: Onsite in Canal Winchester, OH
Pay: $25/hr