Project Coordinator

Principal Duties And Accountabilities

• Works under the general supervision of the Project Managers to whom this position directly reports.
• Affords assistance in project permit, insurance, and bond procurement.
• Affords assistance in project mobilization and demobilization.
• Sets up project documentation and provides project document control from beginning of project through its setup through the end of the project.
• Captures and distributes project documentation according to company procedures.
• Maintains organized filing system for all project documentation, including ensuring that the operations portal (NEST) and Bluebeam Studios are kept current.
• Processes and tracks submittals from requesting from vendor, through internal approval, through external approval, and through release of the submittal.
• Processes and tracks purchases.
• Affords assistance in processing and maintaining subcontracts.
• Sets up projects on project management software.
• Procures and processes Operation and Maintenance Manuals, Attic Stock, Commissioning Documentation, and As-Builts.
• Writes, edits, and/or transcribes general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, contract agreements, etc.
• Interfaces with both internal and external individuals involved in the projects, such as project team members, general contractors, subcontractors, and vendors.
• Maintains ongoing communication related to project, responds to inquiries, seeks information and provides information as necessary to ensure the smooth administration of each project.
• Might participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
• Maintains and fosters positive sub-contractor and vendor relationships.

Job Scope

This position will provide administrative support for the project managers designated as direct reports.

Education & Experience

• Minimum High School graduate or equivalency (GED) required.
• Business School or general business administration coursework may be beneficial.
• Minimum of two (2) years administrative support.
• Minimum of two (2) years of experience with document control processes.

Knowledge, skills, and abilities

• Must be proficient in MS Word, Excel; proficiency with Bluebeam (preferred) or Adobe.
• Understanding of various construction documents and how to properly execute them.
• Knowledge of the construction process, the role of key stakeholders in the process, etc.
• Sharp attention to detail and superior organizational skills.
• Experience with web based project management systems.
• Ability to adapt to shifting priorities – flexibility.
• Keen sense of urgency and proven ability to meet or exceed deadlines and commitments.
• Ability to communicate effectively, both verbally and in writing.
• Ability to develop and foster effective professional relationships, internally and externally.
• Good organizational skills, attention to details is important.

Physical and/or travel demands

Work will be done in a typical office environment that will enable comfortable sitting, but may also require sitting, standing, occasional bending, reaching, stooping, and lifting light objects.

Benefits And Compensation

• The range for this position has been established at $24.34 to $35.19 and is US Engineering’s good faith and reasonable estimate at the time of the posting.
• The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck.
• Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off.
• An industry-leading benefits package including health, dental, and vision plans, and retirement.