Project Coordinator

This full-time, 100% remote position is open to candidates throughout the United States.

About the role

Toolad has an opening for a Project Coordinator supporting advertising, creative campaigns, social media, events, client service, audience engagement, and performance reporting. The person in this role will support project plans, timelines, documentation, meetings, risks, and deliverables.

Responsibilities

• Maintain project plans, owners, milestones, deadlines, meeting actions, and status information for work connected to advertising, creative campaigns, social media, events, client service, audience engagement, and performance reporting.
• Coordinate meetings, agendas, notes, decisions, and follow-up actions across project participants.
• Track deliverables, dependencies, risks, issues, and overdue actions and escalate blockers promptly across creative advertising and campaign work.
• Organize project documents, requirements, approvals, change records, and supporting files for the Toolad team.
• Prepare recurring project status reports and communicate schedule or scope changes clearly while supporting creative advertising and campaign work.
• Support project managers and team members with planning, coordination, and closeout activities.

Requirements

• Strong organization, communication, documentation, and time-management skills.
• Comfort using project-management, spreadsheet, collaboration, and document-sharing tools.
• Ability to track multiple deadlines, owners, and dependencies accurately.
• Clear meeting-note, follow-up, and status-reporting skills.
• Good judgment about escalating risks, blockers, or missed commitments.
• A pre-employment background check is required.

Pay

$69,000 - $77,500 per year