Project Coordinator

Responsibilities

• Coordinate document processes and systems to support control and availability of project and client documentation, including tracking and routing of documentation.
• Partner with financial analysts, accountants, and the project team to review, track, and provide updates on proposal and project status, milestones, billing, budgets, timelines, and schedules to ensure compliance with contract requirements and management policies.
• Draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications and documentation, and perform updates to systems including TerraNet and CRM.
• Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Schedule and coordinate utility locating services and clearances as needed for projects.
• Perform engineering support tasks, including development of drawings and directives for proposed boring and test pit locations, preparation of logs, coordination of drilling, and field classification of soil and rock samples.
• Schedule and communicate with clients regarding project report status and delivery schedules.
• Coordinate client opportunities, requests for proposals, task orders, and change orders, providing clarification of key project and client requirements.
• Promote and provide training on the use of Terracon client programs and systems.
• Provide document control for projects to ensure adherence to quality standards and project requirements.
• Track and route documents into internal and external systems, complying with client protocols.
• Assist with overall project delivery, including cost, schedule, quality, information, and contracts on multiple project assignments.
• Assist with oversight of management and tracking of budgets and schedules.
• Work within external client systems as required.
• Receive, process, and forward client opportunities or requests for proposals and task orders to initiate proposal processes or work authorizations.
• Maintain spreadsheets or tracking systems for proposals and projects.
• Update TerraNet resource sites and CRM with client-specific requirements, templates, communication, and key contacts.
• Interact with key client contacts as needed or directed.
• Maintain updates to project status, including timelines, deliverable dates, and financial data.
• Ensure client-specific requirements are understood and followed by offices.
• Support proposal and project registration setup.
• Develop and maintain Program Manuals or related documents.
• Support project/program leadership with client communication plans and resource management.
• Maintain, communicate, and track project milestones.
• Maintain and update project or program-level Compass, and provide training on its use to enhance client experience.
• Follow safety rules, guidelines, and standards for all projects.

Requirements

• High school diploma and a minimum of 4 years’ related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.