Project Coordinator

About the role

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.

Responsibilities

• Cook up document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
• Draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications & documentation and perform updates to systems including TerraNet and CRM.
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Develop drawings and directives for proposed boring and test pit locations and plans, prepare boring and test pit logs, and coordinate drilling, and classify soil and rock samples, as directed.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
• Control document processes and systems to support control and availability of project and client documentation to local office/operations.
• Review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Support project/program leadership with client communication plans.
• Maintain, communicate, and track milestones to project team.
• Support project/program manager with resource management and resource assignment.
• Maintain, update project or program-level Compass, as applicable.
• Train and coach operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Work directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Ensure quality standards on all projects.

Qualifications

• A high school diploma and a minimum of 4 years’ related experience.
• An associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Familiarity with Microsoft Office applications.

Skills

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple projects simultaneously.
• Knowledge of geotechnical software and AutoCAD LT (if applicable).

Benefits

• Professional development opportunities.
• Flexible work schedule.
• Competitive compensation package.
• Health and wellness benefits.
• Employee recognition and rewards program.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.