Project Coordinator

Overview

The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.

Essential Functions

• Cook up project setup by organizing documentation, establishing projects in company systems, and ensuring all required information is complete.
• Facilitate communication between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the project lifecycle.
• Prepare project documentation for purchasing, coordinate project reviews, and support timely purchasing decisions, including communication of pricing changes and change orders.
• Cook up delivery logistics, truck scheduling, pick tickets, and installation readiness by verifying equipment availability and project requirements.
• Manage project invoicing, customer billing, and accounts receivable follow-up in coordination with accounting.
• Provide administrative support during installation by coordinating resolution of missing materials, backorders, damages, and other project issues.
• Oversee project closeout activities, including documentation review, purchase order reconciliation, audit coordination, and final project completion.

Minimum Qualifications

• Organize, manage, and multitask with strong organizational, time management, and multitasking skills.
• Show exceptional attention to detail and accuracy.
• Communicate effectively and build collaborative relationships with colleagues.
• Prioritize and manage multiple projects in a fast-paced environment.
• Proactively solve problems and follow through with strong follow-through.
• Be proficient with project management and ERP systems (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.).

Success in this Role

A successful Project Coordinator anticipates operational needs, communicates effectively across departments, resolves issues proactively, and ensures every project is completed accurately, efficiently, and on schedule.

Minimum Qualifications

• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple projects in a fast-paced environment.
• Proactive problem-solving and strong follow-through.
• Proficiency with project management and ERP systems (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.).

Benefits

Enjoy a rewarding package that reflects your contributions. Benefits include: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Equal Opportunity Employer

Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.