Project Coordinator

About the role

Project Coordinator is a crucial role responsible for planning, executing, and overseeing key tasks from the initiation to the completion of a given project. This role involves assisting project managers in overseeing that project tasks are completed on time, within budget, and to the highest quality standards.

Responsibilities

• Assist with the preparation and maintenance of project documentation which includes, but is not limited to, project plans, schedules, and status reports.
• Track and report on project milestones and key performance indicators (KPIs).
• Coordinate meetings, project reviews, and ensure action items are tracked and followed through.
• Work within and support project teams, assign roles and responsibilities, and establish clear lines of communication.
• Coordinate with project team members, fostering a collaborative and results-oriented work environment.
• Establish and monitor quality standards, ensuring that project deliverables meet or exceed defined quality benchmarks.
• Ensure operations views are managed towards the best solution(s).
• Identify and assess project risks and develop risk mitigation plans.
• Monitor and report on risks throughout the project's lifecycle, documenting proactive measures taken to avoid or minimize their impact.
• Maintain open and transparent communication with project stakeholders, providing regular updates on project status, issues, and risks.
• Prepare and distribute progress reports, ensuring that project objectives are met.
• On-site project coordination, viewing and learning various projects by attending on site meetings.
• Identify and assess changes to project scope, schedule, or budget.
• Help to implement change control procedures and ensure proper documentation and approval of changes.
• Learn to identify project closure activities including final inspections, client acceptance, and lessons learned documentation.

Qualifications and requirements

• Bachelor's degree in a relevant field (e.g., business, engineering, project management) is typically required.
• Entry-level project coordination experience or internship is desirable.
• Knowledge of project management principles, methodologies, and tools.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Analytical and problem-solving abilities.
• Attention to detail and a commitment to delivering high-quality results.

Physical requirements

• General Physical Health: Good overall health to manage long hours, especially during critical project phases.
• Stamina: Ability to work extended hours when necessary, including evenings or weekends, to meet project deadlines.
• Mobility: Capability to move around the office or project site, which may involve walking or standing for extended periods. Occasionally lifting and carrying light to moderately heavy materials (e.g., documents, laptops).
• Dexterity: Proficiency with computers and other office equipment, requiring good hand-eye coordination and fine motor skills.
• Visual and Auditory Acuity: Good vision to read detailed reports and computer screens. Adequate hearing to participate in meetings and teleconferences.

Mental requirements

• Organizational Skills: Ability to prioritize tasks and manage time efficiently. Detail-oriented to track project milestones, deadlines, and deliverables.
• Communication Skills: Strong written and verbal communication skills for interacting with team members, stakeholders, and clients. Ability to convey complex information clearly and concisely.
• Problem-Solving Skills: Analytical thinking to identify potential issues and develop solutions. Decision-making skills to handle project changes and unexpected challenges.
• Leadership and Teamwork: Ability to lead and motivate a team. Collaborative mindset to work effectively with diverse teams and departments.
• Adaptability: Flexibility to adapt to changing project requirements and environments. Capacity to manage stress and remain calm under pressure.
• Technical Proficiency: Proficiency in project management software and Microsoft Programs, Excel, PowerPoint, etc. Familiarity with tools for scheduling, budgeting, and resource management.
• Attention to Detail: Meticulous in tracking project progress and ensuring all elements are accounted for and ensuring compliance with project standards and protocols.

Benefits

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays

FLSA Status: Non-Exempt
Reports to: Project Manager