Project Coordinator

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS provides safe, innovative, and environmentally responsible services that deliver extraordinary value to clients. As a purpose-driven company, our core values guide strategy, performance, and culture, fostering an inclusive environment where team members can grow, thrive, and make an impact.

About the role

The Project Coordinator is responsible for processing timesheets, material purchases, expense reports, job costing for projects, customer invoicing, and multiple reporting functions. This position supports Project Management and Construction teams, working with personnel across multiple departments to handle permit requests, purchase orders, and ancillary reporting as needed. This is an in-office role.

Responsibilities

• Process payroll for field personnel.
• Code charges and job costing correctly to projects.
• Code and submit subcontractor and vendor invoices for payment.
• Create and submit customer invoices.
• Work with Project Management to ensure all back-office administration is processed.
• Track and coordinate project permits, equipment, purchase orders, and miscellaneous administrative tasks required for project completion.
• Follow up with vendors, customers, and internal staff for successful project completion.

Requirements

• Experience in accounting and finance.
• 2 years of experience.
• Strong understanding of Charts of Accounts and General Ledgers.
• Proficiency with Microsoft Office applications (Outlook, Excel, Teams, OneDrive), with advanced spreadsheet capabilities including pivot tables and reporting.
• Ability to read blueprints, formulate reports, and adapt to rapidly changing scenarios.
• Strong communication skills.

Preferred Qualifications

• 3 or more years of experience in financial back-office administration.
• Experience as a Project Coordinator.

Physical Demands and Work Environment

This job operates in a professional office environment, routinely using standard office equipment such as computers, phones, copiers, and scanners. The role is primarily sedentary but may require some filing or lifting. Must be able to bend, lift, and carry up to 50 pounds.

Benefits

• Medical, Dental, and Vision insurance.
• Disability and Life insurance.
• 401k plan.
• Employee Stock Purchase plan.