Project Coordinator

DDG · Thibodaux, LA · 1 mo ago

OTHRFull-time

Job Details

About the role

The Administrative Project Coordinator supports the assigned team and maintains a professional company image through interactions and coordination.

Responsibilities

Promote DDG’s core values and comply with the DDG Company Manual
Manage and screen all calls, direct accordingly primary phone contact
Schedule meetings as needed
Conference room coordination
Aid in team travel arrangements
Receive, sort, and deliver mail
Maintain filing system organization for respective teams and individual projects
Aid in departmental transmittals and FedEx
Create proposals
Complete and submit Expense Reports
Shop drawing management
Aid your organization as needed
Maintain deadline calendar and project status list for your department
Schedule and coordinate internal lunch and learns and continuing education seminars
Order and maintain office supplies
Complete expense reports
Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents
File, scan, and archive office files and project files
General clerical tasks for project managers
Help manage your team’s individual continuing education records
Aid PMs by drafting design proposals and amendments
Maintain proposal tracking system
Coordinate contract review for project managers
Manage project logs for construction administration that the receipt of pay applications and submittals
Aid PMs in preparing transmittals, reviewing documentation, punch lists, etc.
Develop a reusable file structure template with typical documents used on projects already saved in folders
Pick up/drop off project related documents from clients, municipalities, etc.
Manage approval agencies permitting systems including project submittals, tracking reviews and approvals
Aid in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates

Requirements

Ability to identify and solve complex problems
Excellent verbal and written communication skills
Ability to be both creative and analytical
Extremely detail-oriented and accurate
Proficiency in Microsoft Office Suite

Qualifications

Associate degree in a relevant field, bachelor’s degree preferred
Experience as an administrative assistant

Physical Requirements

Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Must be able to travel to various project sites
Must be able to access and navigate job sites and construction areas

EEO Statement

DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Benefits

401(k) retirement plan with a generous company match
Medical Insurance Plan
Voluntary Vision Insurance
Voluntary Dental Insurance
Life Insurance
Short-term & Long-term Disability Insurance

About DDG

DDG is a comprehensive design firm with extensive experience in managing all aspects of a development project. We offer design services, conceptual site planning and master planning, site investigation reports, property acquisitions assistance, public hearing representation, permitting, entitlements, and construction administration. Since our founding in 1993, we have grown into a multidisciplinary regional firm with over 200 full-time employees and 10 offices across South Louisiana, Mississippi, Alabama, and Texas – Thibodaux (headquarters), Covington, Baton Rouge, New Orleans, Lafayette, Gautier, Fairhope, Mobile, and Houston.