Project Coordinator

About the role

The Project Coordinator supports planning, scheduling, and coordination of project milestones alongside Project Managers. They work closely with project managers, engineering teams, and external partners to monitor project timelines and costs. The Project Coordinator tracks deliverables and ensures timely follow-up on action items. They maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs. They generate weekly/monthly project status reports for Project Management Leadership and stakeholders. They assist and support project invoicing at the direction of the Project Managers. They serve as a projects liaison between internal departments (Projects, Sales, Service) and schedule and facilitate project turnover meetings for new projects.

Key Responsibilities

• Work location is at our Plymouth Meeting PA office.
• Support planning, scheduling, and coordination of project milestones alongside PM’s
• Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs
• Track deliverables and ensure timely follow-up on action items
• Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs
• Generate weekly/monthly project status reports for Project Management Leadership and stakeholders
• Assist and support project invoicing at the direction of the Project Managers
• Serve as a projects liaison between internal departments (Projects, Sales, Service)
• Schedule and facilitate project turnover meetings for new projects
• Ensure alignment across teams by managing updates and feedback loops
• Complete new vendors and subcontractors account creation in our PO system
• Assist in the implementation and maintenance of project management processes and tools
• Support risk assessment, mitigation strategies, and issue resolution
• Support cost tracking and budget monitoring activities with Project Managers and Project Engineers
• Participate in team planning sessions and knowledge-sharing initiatives

Required Qualifications

• High School Diploma or GED
• 2+ years of experience in project coordination
• 1+ years of experience in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or another project management tool

Preferred Qualifications

• Bachelor’s degree in Business, Engineering, Project Management, or a related field
• Experience in the HVAC or manufacturing industry
• Familiarity with Agile or Stage-Gate project management methodologies
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work effectively in a fast-paced, team-oriented environment
• Detail-oriented with a focus on quality and accuracy

Pay Range

The annual salary for this position is between $79,000.00 - $158,000.00 annually. Factors which may affect pay within this range include, but are not limited to, skills, education, experience, and other unique qualifications of the successful candidate.

Other Compensation

This position may be entitled to short-term cash incentives, subject to plan requirements.

Benefits

• Health Care Benefits: Medical, Dental, Vision; Wellness incentives
• Retirement Benefits
• Time off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty leave; military leave; purchased vacation
• Disability: Short-term and long-term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax-Advantaged Accounts: Health Savings Account; Health Care Spending Account; Dependent Care Spending Account
• Tuition Assistance

Carrier EEO Statement and Accommodations Process

Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified individuals with a Disability and Protected Veterans in compliance with section 503 of Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Contact Information

To request a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at [email protected]. We will make every effort to meet your needs in accordance with applicable laws.