Project Coordinator

About the role

Westwood Professional Services, Inc. is seeking a Project Coordinator (PC) for the Land Development Division.

Responsibilities

• Aid Market Leaders (MLs) and Project Managers (PMs) with various admin tasks relating to proposals, Vantagepoint, and Smartsheet entry/tracking.
• Support proposal generation and expertise in system areas such as Vantage Point and contracting software.
• Assist with project management/billing reports, data input, and integrity management.
• Create meeting agendas and take meeting notes for MLs, as requested.
• Perform other miscellaneous administrative and operational functions as directed by MLs and PMs, such as managing project schedules and client agendas.
• Prepare letters, memos, correspondence, and manage transmittals, printing, and scanning.
• Serve as backup for Office Administrators, when needed.
• Support agency and client deliveries.

Requirements

• Effective communication skills with employees at all levels.
• Ability to handle confidential and non-routine information.
• Proficiency in Microsoft Office products, Vantagepoint, and Smartsheet.
• Detail-oriented and highly organized.
• Capable of managing multiple projects/assignments independently, setting priorities, and working with limited supervision.

Skills

• Excellent communication skills.
• Confidentiality and non-routine information handling.
• Microsoft Office proficiency.
• Vantagepoint and Smartsheet expertise.
• Detail-oriented and organized.
• Independent project management and prioritization skills.

Qualifications

• Bachelor’s degree preferred or equivalent job-related experience and training.

About Westwood Professional Services, Inc.

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. Join us in creating a better world. In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.