Project Coordinator

Founded in 1948, BMS CAT is a trusted leader in disaster restoration, handling everything from multi-million-dollar commercial projects to residential losses. Our team of high-energy professionals works collaboratively to maintain our industry-leading position.

About the role

The Project Coordinator (PC) will estimate fire, water, flood, and mold losses for residential and commercial properties. You will partner with insurance carriers, adjusters, TPAs, property managers, and commercial stakeholders to ensure accurate scopes, competitive pricing, and profitable execution. This role blends technical estimating with referral-driven sales and marketing, focusing on both project delivery and relationship-building.

Responsibilities

• Respond to customer emergency losses with urgency (including after-hours as needed) to secure opportunities and position BMS CAT as the provider of choice.
• Prepare accurate, competitive estimates for residential and commercial projects.
• Conduct thorough site inspections and translate field observations into complete scopes of work.
• Collaborate with production and project management teams to ensure smooth handoffs and scope alignment.
• Identify scope gaps and pursue approvals through documentation, supplements, and adjuster communication.
• Manage multiple residential and commercial projects simultaneously.
• Maintain and follow up on an open bid pipeline for submitted estimates.
• Proactively engage referral partners through consistent outreach and follow-up.
• Convert one-time project opportunities into long-term referral partnerships.

Requirements

• 1 year of hands-on estimating experience for residential and commercial losses.
• Ability to respond to emergencies during nights, weekends, holidays, or vacations as needed.
• Xactimate experience strongly preferred.
• Experience with mitigation processes, documentation, and insurance expectations.
• Proven ability to build B2B relationships and generate repeat referral business.
• Comfort supporting marketing efforts (presentations, networking, customer meetings).
• Excellent organizational, time management, and prioritization skills.
• Strong communication skills with homeowners, commercial clients, and insurance professionals.
• Team-oriented, accountable, and results-driven work ethic.

Benefits

• Guaranteed base salary plus commission based on project profitability.
• Company vehicle or auto allowance (based on availability).
• Fuel card.
• EZ Pass or Toll Tag.
• Laptop and smartphone.
• Fully paid employee life insurance.
• Optional medical, dental, and vision insurance.
• 401(k) plan.
• Generous paid time off.

Pay

Base pay range: $65,000 – $100,000 per year.