Project Coordinator

Key Responsibilities

• Apply NASI PMO standards, processes, and methodologies consistently across all assigned projects.
• Cookordination project tasks, schedules, and deliverables across multiple contributing teams.
• Aid with payroll, time off requests, and onboarding.
• Aid with material ordering of supplies and rental equipment.
• Maintain accurate project documentation, records, and version control in centralized systems.
• Monitor project activities, identify potential delays, and provide timely status updates to the project manager.
• Aid with requirements for gathering, testing, and other project specific tasks as needed.

Stakeholder Communication & Collaboration

• Serve as a primary point of contact for project-related communication with stakeholders, vendors, and internal teams.
• Gather, organize, and validate project information to ensure delivery teams have current, accurate data.
• Prepare meeting agendas, PowerPoint presentations, and documentation to support stakeholder communication.
• Foster strong, collaborative working relationships across NASI operations and all levels of the organization.

Data Analysis & Reporting

• Analyze project data including schedules, budgets, resource utilization, and delivery performance.
• Prepare recurring and ad hoc reports for PMO and operations leadership.
• Maintain and distribute project materials such as status updates, policies, requirements documents, and vendor information.

Operational Support & Continuous Improvement

• Create and maintain project schedules, timelines, and change-control documentation.
• Look for opportunities to improve coordination processes, optimize workflows, and enhance project quality.
• Support seamless transitions between project and operational functions.
• Achieve performance targets related to service quality, accuracy, and timeliness.