Project Coordinator

About the Role

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project-related work to ensure the project remains organized, on schedule, and within established budgets.

Responsibilities

• Provide administrative support to Business Unit Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs, managing calendars, and handling related correspondence.
• Maintain project plans and keep drawings current by posting RFI, ASI, PR, ITC, and schedule updates.
• Schedule and coordinate weekly job meetings, including tracking attendance, updating schedules and agendas, and recording minutes.
• Prefill startup manuals and create O&M manuals electronically, request information from vendors, and ensure information is received and logged accurately.
• Schedule owner training and reviews upon job completion.
• Ensure valid permits are maintained on jobs.
• Cross-train with Project Coordinators in other Business Units.

Requirements

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).

Skills

• Excellent verbal and written communication skills.
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing needs.
• High level of attention to detail.

Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 10 pounds occasionally.
• May have occasional visits to job sites requiring periods of standing, walking, and/or climbing stairs.

Equipment/Tools

• Laptop computer.