Project Coordinator

About the role

We are ARCO, a Family of Construction Companies, and we are currently seeking an Operations Coordinator to join our team in Chicago.

Responsibilities

• Act as the primary point of contact for the leadership team and provide support as needed
• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Aid Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Prepare for project meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Maintain all files, including preparing new files and archiving old files
• Oversee and assist with the development of newer project managers to ensure they have the necessary tools and support to succeed
• Aid with business development efforts, including drafting proposals and other business development materials

Qualifications

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Extremely organized, self-reliant, proactive, and detail-oriented

Benefits

We offer a compensation and benefits package that not only supports our associates and their families but also benefits local communities and communities around the world. Our industry-leading performance-based bonus program, Employee Stock Ownership Plan (ESOP), traditional and Roth 401(k), tuition reimbursement for associates, scholarship for associates' children up to $28,000 per child, 1-month paid sabbatical after every five years of employment, plus $5,000 for travel, 1-week paid volunteer leave each year, and 100% charitable match are just some of the perks we offer. Additionally, we provide medical, dental, and vision insurance coverage, paid parental leave, and paid time off.

Pay

The typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. The role is also eligible to receive discretionary bonus compensation based on individual and company performance.

Schedule

We offer a flexible schedule that allows for a healthy work-life balance.