Project Coordinator

About the role

The Junior Project Manager acts as a project coordinator to support and act as a key liaison between internal departments and external stakeholders, assisting Project Managers in the coordination of technical documentation, production expediting, compliance activities, and customer communications. This position is ideal for someone with strong organizational skills, technical acumen, and a collaborative mindset.

What You Will Do

• Manage and track customer approval documents (P&IDs, GAs, data sheets, ITPs, etc.)
• Coordinate document submissions, revisions, and resubmittals to meet contract schedules
• Collaborate with engineering and quality teams to ensure timely and accurate deliverables
• Serve as the primary liaison between Project Management and manufacturing teams
• Monitor production milestones, material readiness, and fabrication progress
• Coordinate daily with shop expeditors to identify and mitigate delays
• Schedule and coordinate witness and hold-point inspections with customers, third-party inspectors, and internal QA teams
• Ensure documentation, inspection readiness, and test packages are prepared in advance
• Track inspection outcomes and manage any follow-up actions or NCRs
• Provide regular project updates to customers on documentation, manufacturing, and shipment status
• Support Project Managers during client meetings and conference calls
• Manage follow-up items and maintain professional communication standards
• Assist with submission and tracking of foreign registration documents (CRN, GOST, PED, etc.)
• Coordinate with engineering and compliance teams to ensure adherence to international standards
• Assist Project Managers with day-to-day activities including schedule updates, risk tracking, and action item follow-up
• Maintain project files, reports, and customer dashboards as required
• Contribute to internal process improvements and cross-functional collaboration

What You Will Bring

• Bachelor's degree or equivalent experience in engineering, business, or technical field
• 1-3 years of experience in a manufacturing, industrial, or engineered-to-order environment
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office
• ERP/CRM experience preferred
• Familiarity with technical drawings, inspection processes, or pressure equipment codes is a plus