Project Coordinator

About the role

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcome Research, & Analytics (QORA) department. This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire April 1, 2027 with the possibility of extension. This position can be home-based.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation.
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Aid in the development and dissemination of program materials, templates, reports, and resources.
• Cook up project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities.

Qualifications

• High School Diploma or equivalent.
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.

Preferred experience and skills

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
• Experience working with project management, database, or collaboration systems.

Compensation & Benefits

The expected pay range will be $20.51 per hour to $25.64 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package:

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.