Project Coordinator

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace. We continually invest in our talented team by providing the latest tools, technologies, and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

About the role

This role will deliver project management and general accounting support for large, complex projects that are highly regulated or have extensive reporting requirements. Based in our Bloomington office, you will support the Midwest region.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements. Check specification for special requirements.
• Maintain and distribute contact and subcontractor lists.
• File and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Provide Contract Management project support.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Requirements

• High school diploma or equivalent and 2+ years of A/E/C office experience or related post-secondary construction education program.
• Knowledge of construction terminology preferred.
• Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
• Demonstrated integrity and ethical standards.
• Demonstrated high attention to detail.
• Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.

Pay

$49,000.00 - $73,000.00

Benefits

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k)
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Time Off (PTO) and Holidays
• Tuition Assistance Program
• Employee Referral Bonus