Project Coordinator
Responsibilities
- Maintain and update Smartsheet tools, including sheets, reports, and tracking logs, to support project and office organization.
- Aid in building and enhancing simple workflows to streamline office and project processes.
- Support project tracking by updating and maintaining tracking tools and dashboards used by managers and field teams.
- Compile and organize data from various sources to support reporting and day-to-day decision-making.
- Provide basic troubleshooting and support to staff using internal systems and tools.
- Manage incoming and outgoing mail, deliveries, and general office logistics.
- Prepare and assemble termination and job packages, including job documentation, work orders, safety materials, and required forms.
- Schedule meetings and appointments and coordinate calendars as needed for project and office activities.
Essential Skills
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, with at least 3 years of experience.
- Strong Microsoft Excel skills, including the ability to work with pivot tables.
- Experience with Microsoft 365 tools for communication and collaboration.
- Hands-on experience with Smartsheet for maintaining sheets, reports, and tracking logs.
- Demonstrated project coordination and project administration experience.
- Prominent administrative support and office management capabilities.
- Basic troubleshooting skills for internal systems and office tools.
- Strong organizational skills with attention to detail in managing documentation and workflows.
Additional Skills & Qualifications
- Associate degree in construction management, business management, or a related field.
- Experience coordinating office logistics, including mail, deliveries, and vendor interactions.
- Familiarity with maintaining dashboards and tracking tools for project teams.
- Experience creating and refining simple workflows to improve efficiency.
- Experience preparing structured documentation packages, such as job or termination packets.
- Strong time management skills and the ability to manage multiple tasks and priorities.
- Educational background in engineering, sciences, or related fields.
- Effective communication skills for working with managers, field teams, vendors, and office staff.
Work Environment
This position operates in a professional office environment that supports both administrative functions and project teams. You will work extensively with Microsoft Office Suite, Microsoft 365, and Smartsheet to maintain organizational tools, tracking logs, reports, and dashboards. The role involves regular interaction with internal staff and external vendors, coordination of mail and deliveries, and oversight of office and facility supplies. The environment values organization, reliability, and clear communication, with a focus on keeping office operations running smoothly while supporting ongoing projects.
Job Type & Location
This is a Contract to Hire position based out of Appleton, WI.
Pay And Benefits
The pay range for this position is $22.00 - $28.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.