Project Coordinator

About the role

The Project Coordinator provides high-level administrative and operational support to the assigned business unit, serving as the primary point of contact for internal and external stakeholders on all administrative and informational matters. This role delivers targeted marketing and project assistance to Sales and Project Managers, while offering cross-functional backup and collaborative support to other regional offices.

Responsibilities

• Plan and execute department meetings, sales conferences, and vendor presentations as directed, including managing logistics for room bookings, catering, and virtual platforms.
• Document and distribute comprehensive meeting minutes and actionable recap emails to all attendees.
• Coordinate the end-to-end onboarding process for new hires in collaboration with Human Resources, ensuring first-day schedules, itineraries, and team introductions are established in advance.
• Facilitate new hire technical setup by coordinating IT provisioning requests, email setup, building access key fobs, and corporate business cards.
• Monitor Lead Generation platforms for upcoming bid opportunities and manage the distribution of pre-bid notifications.
• Support the team by preparing prequalification packages, compiling RFP responses, and assembling bid presentation materials.
• Generate and distribute financial and accounting reports for Sales and Project Managers.
• Manage corporate event ticket allocations for the Construction Group.

Requirements

• Strong interpersonal skills with a proven ability to build rapport across diverse departments and personalities.
• Exceptional verbal and written communication skills tailored for professional environments.
• Robust organizational skills with a track record of managing multiple competing priorities and consistently meeting tight deadlines.
• Demonstrated excellence in customer service, with a strong ability to navigate complex client issues and engineer win-win solutions.
• High attention to detail with an unwavering commitment to accuracy and timely project delivery.
• Deep understanding of strategies required to maximize the productivity and efficiency of construction and technical teams.
• Strict adherence to data privacy protocols, with a proven ability to handle sensitive and confidential information with total discretion.
• Ability to work extended hours or overtime as required by business demands.

Qualifications

• High School diploma or equivalent.
• 2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project.
• 1+ years’ experience/intermediate-level usage of desktop publishing software applications.
• Desired: Associate degree or higher.
• Desired: Experience with Adobe InDesign, Acrobat, Bluebeam, Photoshop, and Illustrator.
• Desired: General knowledge of the construction or service business.

Skills

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it with minimal supervision.
• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication: Commits to excellence in pursuing unselfish goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; openness to learning and change.
• Insight: Ability to gather and make sense of information that suggests new possibilities.
• Engagement: Uses emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Approachable, gains mutual trust and respect, understands strengths and weaknesses, and actively seeks other perspectives.
• Communication: Fosters open, honest, candid, and respectful communication; effectively assesses and defines issues in a timely manner.
• Teamwork: Effectively works toward common goals by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizational short- and long-term business strategy; has a personal vision for career success.
• Problem-Solver: Identifies, analyzes, and solves problems in support of personnel, group, department, or organizational objectives.
• Execution: Translates vision into action, includes the right people, removes barriers, and demonstrates time management and prioritization.
• Professionalism: Respectfully challenges the status quo, accepts feedback, takes responsibility, and leads by example through ethical leadership.

Pay

Competitive wages of $26.92–$33.65 per hour. Actual compensation is determined by factors unique to each candidate, including skills, experience, certifications, education, and location.

Schedule

This is a non-exempt position from Monday through Friday. Work hours are between 8:00 am and 5:00 pm with a one-hour lunch break and two rest breaks. Eight hours per day is required, with occasional overtime as needed.

Physical Demands

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand, walk, stoop, kneel, or crouch.

Travel Requirements

Travel required to other office locations (percentage varies).

About Us

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain over 250,000 mechanical projects. ACCO specializes in the design, fabrication, installation, maintenance, and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems.

Notable projects include the California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. As a 100% employee-owned ESOP, ACCO combines the leadership of a large company with a family-oriented feel. Many employees have worked at ACCO for 25, 30, or even over 40 years.