Project Coordinator

Essential Duties & Responsibilities

• Plans, organizes, and executes meetings for department leadership, sales managers, salespeople, and vendors, including arranging rooms and catering (both in-person and virtual as applicable).
• Takes and distributes meeting minutes for sales and department team meetings; emails recap with action items to meeting attendees.
• Affords assistance with onboarding new hires, coordinating with HR to schedule first-day activities such as itinerary, meet & greets, etc.; assists with setting up new hire equipment, ITPAFs, business cards, key fobs/building access, email setup, etc., to ensure a successful onboarding process.
• Serves as bid support, receiving and distributing pre-bid notifications/invitations, preparing and submitting prequalification statements/packages, assisting with bid forms, RFPs, and presentations, and generating and printing accounting reports for Sales and Project Managers.
• Maintains oversight of various lead generation sites for bid opportunities; manages event tickets for the Construction Group.

Position Requirements (Skills, Knowledge, Abilities)

• High School Diploma or equivalent required. Associate degree or higher preferred.
• 2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project.
• 1+ years’ experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred.
• Strong interpersonal skills and the ability to relate with a variety of departments and personalities.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline.
• Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes).
• General knowledge of the construction or service business is preferred, but not required.
• High level attention to detail and ability to complete work to a deadline.
• Able to participate in customer relation issues and find solutions to solve customer disputes.
• Understand the necessity of maximizing the productivity of construction and technical workforce.
• Understand the importance of handling sensitive and confidential information and documents.
• Able to work overtime when required.

ACCOC Competencies

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrates openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

• Sit and stand;
• Use hands and fingers to operate computer, tablet, keyboard and/or telephone;
• Grasp, handle and/or feel;
• Reach with hands and arms;
• Talk and hear;
• Walk and stand;
• Climb and balance;
• Stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• Lift, push, pull, carry, and/or move up to 10 pounds, and occasionally up to 30 pounds.
• Maintain close vision and distance vision.
• Maintain regular and routine attendance.
• Hours: Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competitive Wages

Competitive Wages: $22.60 hour - $29.81 hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.