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Project Coordinator Administrative Assistant

The Fashion Movement · Indianapolis, IN · Today
On-siteAdministrativeFull-time

About the role

Gilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide support to the project management team. This position will assist multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments.

Responsibilities

  • Coordinate and support all areas of the projects
  • Attention to details, organization, and making digital files
  • Create, track, and manage flow and distribution of submittals
  • Prepare the project closeout documentation
  • Preparation and revision of construction contracts, including owner change orders and other related documents as directed by the project management team
  • Preparation of subcontractor contracts, purchase orders and change orders
  • Preparation and distribution of RFI’s to architects, owners, subcontractors, and superintendents
  • Distribution of ASI's to Subcontractors, and superintendents
  • Project database information entry
  • Preparation of owner/subcontractor progress meeting minutes
  • Fielding telephone calls
  • Filing
  • Other tasks as assigned
  • The ability to deliver bids and projects to contractors when needed
  • The ability to have an acceptable MVR (moving vehicle report)

Requirements

  • Proficient in Microsoft Office Applications
  • Experience with construction submittal processes preferred
  • Detail-oriented and organized
  • Switchboard Skills (as needed when receptionist away from desk)
  • Excellent time-management and the ability to prioritize tasks
  • Overachieving attitude and enhanced work ethic
  • Experience with AIA (American Institute of Architects) contracts/software preferred
  • Excellent verbal and written communication skills
  • Knowledge of general construction industry
  • Ability to meet deadlines
  • Ability to work in stressful situations

Benefits

  • 401(k) with matching
  • Health insurance
  • Health savings account
  • Dental insurance
  • Vision insurance
  • Paid time off/Holidays

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