Project Coordinator 1

About the role

Support Construction Managers and Project Managers with coordination, documentation, and equipment ordering for Install base projects. This includes day-to-day administrative and project support for fire alarm, suppression, and sprinkler operations.

Responsibilities

• Validate project details at kickoff to ensure accuracy in the system
• Cookordinate and follow up with Sales regarding project bookings, releases from COE or credit holds
• Set up prevailing wage, CCIP/OCIP projects
• Submit monthly CCIP/OCIP reporting
• Ship and track material-only sale projects
• Create and receive purchase orders for subcontractors and material vendors
• Release material shipments per PM request
• Process and track RMAs
• Assist PMs with special billing forms and invoice credits
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes
• Coordinate delivery of close‑out documentation
• Attend weekly Work in Progress (WIP) meetings
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews
• Perform other duties as assigned to support project and department operations

Requirements

• Proficiency in Microsoft Windows, Word, Excel, and PowerPoint
• Valid driver’s license with a good driving record
• High school diploma or equivalent
• Strong ability to prioritize and multitask with strict adherence to deadlines
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and self-motivated
• Ability to pass a pre-employment background check and drug screen
• Positive attitude, punctuality, and accountability
• Customer service experience

Preferred

• Associate’s degree
• 3–5 years of relevant experience
• Experience in a high-volume, customer-service-oriented environment
• Electrical or construction industry experience

Benefits

• Competitive starting pay
• Paid training
• Global advancement opportunities
• Referral bonuses
• Comprehensive benefits, including:
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And more!

Pay

Hiring hourly range: $20- $28 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

Schedule

This position includes a competitive benefits package.