Project Coordinator 1

About the role

The Project Coordinator will provide administrative support to the local office (CTC) and work as part of a dynamic team that supports Convergint's mission to be the customer's best service provider.

Responsibilities

• Aid in project delivery and administration across multiple installation projects from start to finish.
• Collaborate with Project Managers to ensure projects meet client expectations and are completed on time and within budget.
• Administer project setup in financial systems and project management applications.
• Maintain and distribute project details according to company and client requirements.
• Follow up daily on project tasks and issue logs.
• Document actions in project management applications.
• Update project status with clients regularly.
• Research, compile, process, and coordinate project data including data entry, report generation, and metrics collection.
• Monitor budgets, actual costs, and commitments using the financial system.
• Coordinate with various business areas such as Sales, Service, and Safety regarding project activities.
• Organize and maintain electronic and hard copy filing systems in compliance with Convergint's record retention policies.
• Prepare Purchase Orders for project materials and coordinate orders with the purchasing department.
• Track material orders, delivery dates, and reconcile project materials in the warehouse.
• Prepare project invoices and collaborate with the Project Managers and Accounts Receivable team for invoice analysis and tracking.
• Assist with project closeout documentation and project turnover to the Service team for warranty and post-installation support.

Requirements

• Strong ability to work independently and as a team member.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel.
• Excellent organizational skills and ability to manage multiple projects simultaneously within tight deadlines.
• Shows initiative and engages in proactive behavior.
• Strong analytical and financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment.

Company Benefits

• 10 Company Holidays and Paid Time Off starting at 13 days annually.
• Fun & Laughter Day Off.
• Medical, Dental & Vision Plan.
• Life insurance & Disability Plan.
• Wellness Program.
• 401K Matching Plan.
• Colleague Assistance Program.
• Tuition reimbursement.
• Competitive salary and compensation plan.
• Vehicle reimbursement plan or company vehicle.
• Corporate Social Responsibility Day.
• Paid parental leave.

Qualifications

• Education: High School/GED or equivalent.
• Preferred Experience: 1-3 years administrative support, office management, or equivalent.