Project Controls Coordinator II

About the role

Deliver comprehensive support for construction projects from initiation through completion, covering project planning, resourcing, contract administration, progress tracking, reporting, scheduling, and cost control. Collaborate closely with project teams to develop, implement, and sustain effective controls that drive optimal solutions and ensure predictable outcomes. Facilitate coordination among internal and external stakeholders while maintaining a high standard of service. Capable of operating independently in a dynamic environment, with the discernment to seek guidance when appropriate.

Responsibilities

• Support collaboration between internal and external stakeholders and ensure effective communication across all phases of the project lifecycle.
• Provide project support to ensure project results meet requirements regarding technical quality, reliability, constructibility, schedule, and cost.
• Act as liaison on behalf of the project manager to ensure various activities with multiple departments are coordinated effectively, including procurement, accounting, engineering, integrated operational services, real estate services, field operations, and information technology.
• Monitor both project actuals and committed costs to ensure project forecasts are comprehensive and accurate.
• Assist project managers and construction coordinators with project plans that include: cost estimates, tracking project expenses, providing updated forecasts, contract monitoring, engineering matrices, construction reports, quality assurance, and project closure to complete projects on-time and on-budget with satisfactory quality.
• Act as coordinator to ensure key documentation is properly managed for the projects, including change orders, drawings, work orders, etc.
• Work with project manager and other groups to timely finalize project and closing packets for property accounting and life of the asset records; participate in audits of the project or closing packets.
• Promote consistent use of controls and project management tools to boost collaboration, strengthen data management, drive efficiency, and streamline operations.

Requirements

• Bachelor's Degree in a business-related discipline is preferred, and/or a minimum of four years of relevant professional experience.
• 2–4 years of experience in a Project Controls or related role, with a solid understanding of project management processes.
• Experience with project management productivity tools and software.
• Experience in coordinating teams from various workgroups, managing relationships with internal and external participants, and eliciting cooperation from all resources.
• Experience researching, composing, preparing, administering contracts, policies, procedures, reports, and technical correspondence.
• Experience reading and interpreting policies, procedures, contracts, specifications, and various reports and correspondence.
• Experience interacting, advising, negotiating, and communicating effectively.
• Experience identifying, researching, evaluating, prioritizing problems and situations, providing appropriate actions, alternatives, and/or recommendations.
• Experience creating and leading presentations to groups and individuals.

Skills

• Knowledge of project management principles and lifecycle phases.
• Knowledge of industry standards and best practices in cost tracking.
• Ability to read, write, and communicate orally in English.
• Ability to work under stressful conditions and time constraints that may need to be adjusted to respond to changing circumstances.
• Knowledge of documentation standards for project controls and regulatory compliance.
• Ability to support financial accountability by ensuring accurate and timely reporting of project costs.
• Skill in using spreadsheets, databases, and dashboards to track project performance.
• Ability to resolve scheduling conflicts, cost overruns, and resource constraints effectively.
• Ability to prioritize tasks effectively to ensure timely completion of project milestones.
• Ability to facilitate collaboration between engineering, procurement, construction, and finance teams.
• Skill in gathering and analyzing project data to identify issues and potential delays.

Physical Demands

• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods.
• Standing: Occasionally
• Walking: Frequently
• Sitting: Constantly
• Lifting: Occasionally (up to 10 pounds)
• Carrying: Occasionally
• Pushing: Occasionally
• Pulling: Occasionally
• Climbing (ladders, stairs): Occasionally
• Balancing: Occasionally
• Stooping: Occasionally
• Kneeling: Occasionally
• Crouching: Occasionally
• Crawling: Occasionally
• Reaching: Constantly
• Handling (manual dexterity): Constantly
• Fingering (finger dexterity): Constantly
• Feeling: Constantly
• Talking: Frequently
• Hearing: Frequently
• Near Vision: Constantly
• Far Vision: Frequently
• Depth Perception: Frequently
• Color Vision: Constantly

Working Conditions

• Employee is subject to inside environmental conditions.
• Well-lighted, climate-controlled areas: Constantly
• Frequent repetitive motion: Constantly
• CRT (Computer Monitor(s)): Constantly
• Travel to other locations and construction sites out-of-doors required.
• Driving may be required based on assigned tasks; applicable driver's license needed.

Pay

Expected Salary Range: $78,000.00 - $116,000.00