Project Control Specialist

About the role

We are seeking a detail-oriented, organized, and experienced Project Control Specialist who provides important support for project execution and financial oversight throughout the project lifecycle. This role ensures coordination across teams, systems, and clients. The Project Control Specialist drives operational excellence by supporting project setup, tracking, and closeout; monitoring budgets, forecasts, performance, and risk indicators; maintaining accurate reporting and compliance documentation; and providing insight that supports informed decision-making and transparency. The ideal candidate is highly organized, communicative, and familiar with engineering, construction and/or consulting processes.

Responsibilities

Project Initiation & Planning

• Supervise due diligence efforts and support proposal creation.
• Coordinate and facilitate project kick-off meetings.
• Ensure complete and accurate project setup in systems of record.

Project Execution & Coordination

• Oversee daily coordination of project tasks, schedules, and resource allocation.
• Act as the primary liaison between project teams, subconsultants and clients.
• Manage permit submittals, agency coordination, and WCR renewals.
• Track and monitor project documentation, inboxes, and expiration dates.

Project & Financial Systems Oversight

• Manage and maintain data accuracy in project management tools (Teams, Monday.com).
• Coordinate updates and reporting in ERP and financial systems.
• Ensure alignment of operational and financial data for reporting and forecasting.

Reporting & Analysis

• Track project budgets, actuals, and analyze burn rates.
• Generate reports at both project and practice levels.
• Provide insight into project performance, trends, and variances.

Client & Team Interaction

• Attend and document team and client meetings.
• Record decisions, track deliverables, and follow up on assigned tasks.
• Support communication and alignment across internal and external stakeholders.

Subconsultant & Financial Support

• Assist with subconsultant setup, invoice tracking, and COI management.
• Support A/R collections and WIP review processes.
• Participate in project audits and compliance reviews.
• Collaborate with Project Accountant/Senior Project Accountants and Project Managers on financial aspects, excluding final billing.

General Oversight

• Ensure projects meet operational and financial standards.
• Serve as a centralized point of coordination for project-related matters.
• Support strategic decision-making through operational and financial insight.

Qualifications

Education

• Bachelor’s degree in technical, construction or business-related field preferred.
• Relevant certifications and/or pertinent work experience will be considered in lieu of a degree.

Experience

• 5+ years of experience in project coordination, operations support, or construction management, preferably in civil engineering, construction, or infrastructure industry.
• Proven experience working on multiple small to large-scale projects, including transportation, utilities, site development, or other infrastructure projects.
• Strong knowledge of project management processes, including scheduling, budgeting, procurement, and documentation control.
• Experience with project management software (e.g., Procore, MS Project, Buildertrend) and document management tools.

Technical Skills

• Proficient in MS Office Suite (Excel, Word, PowerPoint) and other office productivity tools.
• Familiarity with civil engineering design software (AutoCAD, Civil 3D) or construction-related software is a plus.
• Experience with cost tracking and project financials, including budget management and invoicing processes.
• Familiarity with construction documents, including drawings, contracts, RFIs, submittals, and change orders.

Communication and Organizational Skills

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams, clients, contractors, and other stakeholders.
• Ability to prepare clear and concise reports, meeting minutes, and other documentation.
• Ability to build and maintain positive working relationships with a variety of stakeholders, including clients, contractors, and team members.

Problem-Solving and Analytical Skills

• Strong problem-solving abilities, with the capacity to identify issues and implement solutions in a proactive manner.
• Ability to analyze project data, track progress, and highlight discrepancies or concerns for project managers to address.
• Ability to anticipate and address potential project issues before they become significant problems.

Personal Attributes

• Detail-oriented with a focus on ensuring accuracy and quality in all aspects of project coordination.
• Highly motivated, proactive, and able to work independently or as part of a team.
• A positive, solution-oriented attitude with a strong commitment to customer satisfaction and project success.