Project Billing Specialist

Application Deadline: 30 October 2026Department: FinanceLocation: Taylorsville, UT Description Avenue's Finance team in Salt Lake City is hiring an experienced invoicing professional to own client billing for engineering and consulting projects. The invoicing is specialized, and training will be provided, but solid hands-on invoicing experience is required to step in quickly. This is not an entry-level role. Job Duties Prepare and process client invoices in coordination with project managers and the finance teamReview, reconcile, and process company credit card receipts and employee expense reportsReview and verify subconsultant invoices for accuracy, contract compliance, and proper documentationPrepare, distribute, and manage contracts for various servicesEnhance and maintain electronic filing systems for contracts, invoices, and administrative recordsManage and maintain the company’s internal administrative platform, ensuring data accuracy and proper useMaintain organized paper and electronic records, compile reports, and manage spreadsheets and databasesCoordinate workflow with other administrative staff and disciplines to ensure smooth operationsRespond to general business inquiries and perform additional administrative support duties as assigned Qualifications Education & Experience2+ years of hands-on invoicing or billing experience (preparing and issuing invoices, not only collections or payment posting)Experience with detail-heavy billing, such as project-based, hourly, or contract-based invoicing, or billing that requires supporting documentationStrong Excel skills (lookups, pivot tables, reconciling data)Notary preferred but not requiredSkillsGood communication skills with the capability to effectively interact with internal and external stakeholders at all levelsStrong written and verbal communication skillsDetail oriented and self-starter; can work independently and in a team environmentAbility to work well under pressure and manage multiple high-priority assignments in a fast-paced environmentWillingness to learn, provide feedback, and receive feedbackHigh Level of confidentiality, trust, and integrityProficient with Microsoft Office SuitePhysical RequirementsMust be able to remain in a stationary position for up to 100% of the timeConsistently operates a computer and other office equipment such as scanner/printer, paper cutter, laminator, etc.Constantly communicates with discipline experts, clients, team members, etc. Must be able to exchange accurate information in these situationsMust be able to perceive digital software, programs, and websites Benefits Excellent medical, dental, and vision plansGenerous PTO & paid holidaysFSA & HSA options401(k) matchingPaid parental leaveBonus opportunities