Project Billing Specialist

About the role

Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance, and maritime services with expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space in The Navy Yard in Philadelphia. As a Project Billing Specialist, you will prepare, review, and submit accurate customer invoices, reports, and supporting documentation for government and commercial contracts, supporting contract billing activities including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and cost-reimbursable invoices.

Responsibilities

• Prepare and submit monthly invoices, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and commercial billings
• Prepare and submit required eCraft reports, ensuring accuracy and compliance with contract and internal reporting requirements
• Prepare monthly and weekly status reports
• Distribute production man hours to project-specific coding
• Perform general project support tasks including project setup, entering and updating budgets, and ad hoc data reporting as requested
• Monitor funding levels and ensure billings do not exceed contract ceilings
• Respond to customer data requests
• Collaborate with Program Managers, Contracts, and Accounting teams to resolve billing discrepancies or issues
• Review assigned contracts, modifications, supplements, amendments, and task orders, including terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• Prepare supporting documentation for audits and financial reviews
• Contribute to continuous process improvement within the billing function to enhance efficiency and accuracy
• Additional duties as assigned

Requirements

• U.S. Citizenship required
• High School Diploma or GED required
• Bachelor’s degree in Accounting, Finance, Business, or related field
• 3+ years of relevant billing or government contracting experience preferred
• Experience preparing CPFF, T&M, and Cost-Reimbursable invoices
• Experience with WAWF/PIEE or other government invoicing portals
• Familiarity with indirect rates, funding ceilings, and allowable cost principles

Skills

• Strong attention to detail, accuracy, and ability to work efficiently in a high-volume, deadline-driven environment
• Excellent communication, analytical, and problem-solving skills
• Strong planning, organizational, and communication skills
• Advanced proficiency in Microsoft Excel

Work Environment

The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats, and hearing protection is required.

Benefits

• Competitive health insurance packages
• 401k matching
• Paid time off (PTO)

Location

We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year.