Project Billing Specialist
About the role
Proactively and assertively driving the billing process by utilizing complex problem-solving skills along with strong client interaction skills for team of Managing Directors and Director levels
Creates monthly billing summary / analysis of all projects and communicates to MD and Director levels by setting up calls and driving continued flow of revenue
Independently tracks and maintains budget by project
Initiates and leads weekly / monthly calls with Managing Directors and Director levels to cover working capital (WIP, AR and collections)
Organizes and manages client administration platform
Reviews client engagement documents for accuracy and execution as well as working with legal department for client compliance
Analyzes legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoice
Identifies out of scope activity based on work description on monthly reporting
Performs extensive editing, transfers, write-offs and adjustments
Works closely with cross firm professionals to resolve any issues and ensures bills are accurate and complete
Investigates billing discrepancies and communicates with appropriate team to reconcile issues
Works closely with AR team to ensure successful processing of invoices
Initiates and manages multi-step process for foreign affiliate / subcontractor invoicing
Manages all procurement and client payment systems / vendor set up
Independently tracks AR to initiate collection process when client balance remains greater than 60 days with communication to Managing Directors and Director levels
Performs appropriate follow up when issues arise
Assists with special projects as needed
Qualifications
Bachelor’s degree
Previous professional services billing experience
Excellent personable and relationship building skills
Strong analytical, math and problem-solving skills
Extremely detail oriented; acute attention to detail
Excellent verbal and written communication skills
Ability to work under pressure and meet deadlines
Motivated, organized and able to prioritize workload, multitask and work independently
Driven to contribute to the success of the team
Flexibility to adapt to various situations
Advanced experience with Excel and Word
Culture & Values
At Alvarez & Marsal, our core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity guide everything we do, shaping a culture rooted in entrepreneurship, impact, and integrity.
Equal Opportunity Employer
Alvarez & Marsal is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws.